Administrative Assistant (Abu Dhabi Projects)

Job Summary

Key Responsibilities

• Organize the schedule of assigned managers, as needed
• Handle the assigned managers business trips and logistics, including transportation, accommodation and schedule, in coordination with the Travel & Logistics Officer, as needed
• Welcome and ensure visitors are being well attended, as needed
• Book rooms and conference facilities as per the assigned managers requests
• Conduct departmental control activities, such as organizing, numbering, labeling and archiving both external and internal documents
• Undertake basic document related work, such as printing, binding, formatting etc. and liaise with Printing & Archiving Officers, as needed
• Arrange meetings, take minutes and keep notes for the assigned managers, as needed
• Deal with phones and email enquiries on behalf of assigned managers, as needed
• Prepare internal circulars and correspondence with internal and external parties, as instructed by the assigned managers
• Undertake general data entry activities, as needed
• Implement corporate policies and procedures

Qualification, Technical Skills and Competencies

• High School Degree
• Good organizational skills
• Good communication and interpersonal skills
• Strong attention to details
• Good time management skills
• Proficiency in spoken and written Arabic and English
• Apply now