Administrative Assistant

Job Overview

Key Tasks and Responsibilities

• Perform a variety of research functions and use computer programs to produce reports, spreadsheets, and presentations
• Type and proofread documents, correspondence, and forms
• Carry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the office
• Coordinate and set up meetings and conferences
• Arrange travel and work on special projects
• Maintain the schedule of one or more individuals
• Set up and maintain manual and electronic filing systems
• Answer the telephone, take, and relay messages, and address routine and non-critical issues or routes to the appropriate person
• Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.
• Photocopy, fax, and scan documents as required
• Assure of effective mail and package distribution
• Assist employees and managers with general administrative requests

Essential Qualifications and Education

• High school diploma or equivalent
• 2 to 4 years of experience working in an administrative assistant role, preferably in a large corporation
• Advanced knowledge of MS Office and other related software skills required; Advanced skills in operating a personal computer, various printers, fax machines, scanners, and other office equipment are necessary
• Excellent communication skills, both written and verbal
• In-depth knowledge of business procedures, letters, and report formats
• Able to read and comprehend instructions, and write correspondence and memos
• Able to effectively present information to co-workers and the public
• Strong organizational, multitasking, attention to detail, and interpersonal skills
• Able to work well with all levels of internal management and staff as well as clients
• Successful degree holding candidates will be required to provide a degree equivalency certificate issues by the Ministry of Higher Education and Scientific Research (MoHESR). Candidates who do not already have this available are recommended to commence the process to avoid delays in the offer and onboarding process.
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