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Administrative Assistant

ENGIE
USA
Senior · 7+ years experience
Onsite
Discovered 3 days ago
Communication

Full Job Posting

Location:

  • Houston
  • What You Can Expect
  • As an Administrative Assistant IV supporting ENGIE Resources' Sales and Marketing organization, you will provide administrative support to Sales and Marketing leadership while helping coordinate the day-to-day activities of a geographically distributed team. Your responsibilities will combine traditional administrative support with expense management, vendor coordination, event planning, and employee communications. You will manage purchase orders and invoices through COUPA, coordinate meetings and travel, support office logistics, and work across internal departments to help keep administrative activities moving efficiently. You will also play an important role in planning internal and external Sales and Marketing events, including the annual Sales Kickoff meeting.
  • Coordinate calendars, meeting spaces, meetings, and administrative arrangements involving ENGIE employees and external business partners.
  • Assist with travel arrangements and other administrative needs for internal staff.
  • Prepare, update, and distribute organizational charts and professional internal and external correspondence.
  • Help coordinate seating arrangements for Sales and Marketing employees working hybrid schedules.
  • Serve as a point of contact for office equipment, software, and office moves.
  • Track and communicate employee training objectives and completion information.
  • Maintain user lists for data and publication subscriptions.
  • Review vendor contracts to identify contractual and payment obligations and create corresponding purchase orders.
  • Maintain purchase orders in COUPA and validate invoices against purchase orders.
  • Coordinate with Accounting and Procurement to support accurate, on-time vendor payments.
  • Monitor purchase-order expiration dates and create or modify purchase orders as appropriate.
  • Coordinate internal and external events, including venue, exhibit/booth, promotional-item, transportation, and staffing logistics.
  • Coordinate travel and event logistics for the annual Sales Kickoff meeting and support location selection, budgets, vendor relationships, and on-site execution.
  • Track and execute Sales and Marketing incentive activities.dd your three to five sentence paragraph
  • What You’ll Bring
  • High School Diploma and a minimum of seven years of previous administrative experience.
  • Experience reviewing contracts, working with vendors, and coordinating with Legal support.
  • Experience collaboratively developing and implementing administrative workflows and processes.
  • Excellent oral and written communication skills.
  • Ability to think analytically, present ideas professionally, and work effectively within project teams.
  • Ability to proactively collaborate within and across business units.
  • Ability to maintain progress across multiple workstreams and adapt to changing priorities.
  • Additional Details
  • This role is eligible for our hybrid work policy but additional days in the office may be required.
  • Must be willing and able to comply with all ENGIE ethics and safety policies
  • Why ENGIE?
  • ENGIE North America isn’t just participating in the Zero-Carbon Transition, we’re leading it! Join us as we develop energy that is renewable, efficient, and accessible to everyone.
  • At ENGIE, every talent has a role to play in the adventure of the century. Make a difference and enjoy a fulfilling professional experience. Take on exciting challenges and build a career path that reflects who you are.
  • Join us and be part of the adventure!
  • ENGIE is proud to be an equal opportunity workplace, and we are firmly committed to creating an inclusive workplace for all employees. We are committed to providing employees with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
  • If you need assistance with this application or a reasonable accommodation due to a disability, you may contact us at [email protected]. This email address is reserved for individuals with disabilities in need of assistance and is not a means of inquiry regarding positions or application status.
  • We are unable to sponsor or take over sponsorship of an employment visa for this role at any time.
  • The safety of our employees is our number one priority. All employees at ENGIE have both a duty and the authority to STOP WORK if unsafe acts are observed.

Qualifications

  • High School Diploma and a minimum of seven years of previous administrative experience.
  • Experience reviewing contracts, working with vendors, and coordinating with Legal support.
  • Experience collaboratively developing and implementing administrative workflows and processes.
  • Excellent oral and written communication skills.
  • Ability to think analytically, present ideas professionally, and work effectively within project teams.
  • Ability to proactively collaborate within and across business units.
  • Ability to maintain progress across multiple workstreams and adapt to changing priorities.
  • Additional Details
  • This role is eligible for our hybrid work policy but additional days in the office may be required.
  • Must be willing and able to comply with all ENGIE ethics and safety policies
  • Why ENGIE?
  • ENGIE North America isn’t just participating in the Zero-Carbon Transition, we’re leading it! Join us as we develop energy that is renewable, efficient, and accessible to everyone.
  • At ENGIE, every talent has a role to play in the adventure of the century. Make a difference and enjoy a fulfilling professional experience. Take on exciting challenges and build a career path that reflects who you are.
  • Join us and be part of the adventure!
  • ENGIE is proud to be an equal opportunity workplace, and we are firmly committed to creating an inclusive workplace for all employees. We are committed to providing employees with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
  • If you need assistance with this application or a reasonable accommodation due to a disability, you may contact us at [email protected]. This email address is reserved for individuals with disabilities in need of assistance and is not a means of inquiry regarding positions or application status.
  • We are unable to sponsor or take over sponsorship of an employment visa for this role at any time.
  • The safety of our employees is our number one priority. All employees at ENGIE have both a duty and the authority to STOP WORK if unsafe acts are observed.

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