Administration Supervisor

Job purpose

Compliance and contract support

• Reports directly to the Contract Manager and implements their instructions and directives.
• Ensures compliance with contractual requirements, EHS regulations, UAE laws, licensing, and regulatory requirements.
• Reports operational issues, delays, and non-compliance to the Contract Manager.

Administration and team supervision

• Oversees Store, PRO & HR, and Facility Management teams and monitors performance, attendance, and assigned responsibilities.
• Prepares work plans, distributes tasks, conducts daily follow-ups and weekly meetings, and coordinates departments.
• Follows assigned tasks through completion and provides administrative and operational support to the Contract Manager.

HR and staff administration

• Manages project-related HR follow-up and coordinates security passes and employee documentation.
• Maintains employee records, including contact and emergency details, attendance, absences, and leave records.
• Monitors manpower attendance and reports absences or shortages; coordinates recruitment, replacements, and employee matters with HR.

Procurement, stores, and assets

• Follows up on project procurement transactions and supervises store activities, documentation, and inventory control.
• Monitors contract assets, equipment, and working tools.
• Coordinates with Finance and Workshop departments as instructed and with supporting departments after Contract Manager approval.

Performance and reporting

• Ensures compliance with contractual KPIs, RFT requirements, technical audit standards, and approved work plans.
• Ensures accurate data entry and maintains organised, updated departmental records.
• Submits daily, weekly, monthly, semi-annual, and annual reports as required.

Requirements

• Ensure administrative and support functions comply with RFT terms, contractual requirements, EHS regulations, UAE laws, licensing, and regulatory requirements.
• Lead the Store, PRO & HR, and Facility Management teams on the contract.
• Prepare work plans, allocate tasks, and monitor team activities, performance, attendance, and assigned responsibilities.
• Manage project-related HR activities and coordinate employee documentation, recruitment, replacements, and staff matters.
• Supervise store activities, documentation, inventory control, contract assets, equipment, and working tools.
• Ensure compliance with contractual KPIs, RFT requirements, technical audit standards, and approved work plans.
• Maintain accurate records and submit required daily, weekly, monthly, semi-annual, and annual reports.
• Provide administrative and operational support to the Contract Manager and report operational issues, delays, and non-compliance.