Administration Supervisor

Role purpose

Compliance and team supervision

• Reports directly to the Contract Manager and implements their instructions and directives.
• Oversees Store, PRO & HR, and Facility Management teams; monitors activities, performance, attendance, and assigned responsibilities.
• Prepares work plans, distributes tasks, conducts daily follow-ups and weekly meetings, and coordinates departments.
• Ensures compliance with UAE laws, licensing, regulatory requirements, contract terms, EHS regulations, RFT requirements, KPIs, and technical audit standards.

HR, procurement, and assets

• Manages project-related HR follow-up and coordinates security passes, employee documentation, recruitment, and replacements with HR.
• Maintains employee records, including contact and emergency details, attendance, absences, and leave.
• Monitors daily manpower attendance and promptly reports absences or shortages.
• Follows up on procurement transactions; supervises store documentation and inventory control.
• Monitors contract assets, equipment, and working tools, and coordinates with Finance and Workshop as instructed.

Reporting and coordination

• Ensures accurate data entry into relevant systems and maintains organized, updated departmental records.
• Prepares and submits daily, weekly, monthly, semi-annual, and annual reports as required.
• Reports operational issues, delays, and non-compliance directly to the Contract Manager.
• Coordinates administrative and support departments, follows assigned tasks through completion, and provides the Contract Manager with administrative and operational support.
• Performs additional duties assigned by the Contract Manager.

Requirements

• Oversee the Store Department, PRO & HR, and Facility Management teams.
• Ensure compliance with RFT terms, contractual requirements, EHS regulations, and UAE laws, licensing, and regulatory requirements.
• Monitor team activities, performance, attendance, and compliance with assigned responsibilities.
• Manage and follow up on project-related HR activities, employee documentation, and employee records.
• Follow up on project-related procurement and supervise store documentation and inventory control.
• Monitor contract assets, equipment, and working tools.
• Monitor contractual KPIs, RFT requirements, technical audit standards, and approved work plans.
• Prepare and submit required daily, weekly, monthly, semi-annual, and annual reports.
• Provide administrative and operational support to the Contract Manager and report to them directly.