Admin Secretary

About This Role

Job Summary:

The Admin Secretary will provide administrative and clerical support to ensure efficient office operations. The role involves managing documentation, coordinating communication, scheduling meetings, and supporting daily administrative tasks.

Key Responsibilities:

• Manage and organize office files, records, and documentation
• Handle incoming calls, emails, and correspondence professionally
• Schedule meetings, appointments, and maintain calendars
• Prepare reports, presentations, and official documents
• Coordinate with internal departments and external stakeholders
• Maintain office supplies inventory and place orders when required
• Assist in preparing letters, memos, and other administrative documents
• Support onboarding documentation and HR-related administrative tasks
• Ensure confidentiality of sensitive information
• Perform general clerical duties such as filing, photocopying, and data entry

Requirements:

• Bachelor’s degree or diploma in Business Administration or related field
• 2–4 years of experience in an administrative or secretarial role
• Valid QID
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Professional attitude and ability to handle confidential information
• Ability to work under pressure and meet deadlines

Preferred Skills:

• Experience in handling office coordination and document control
• Knowledge of basic HR or PRO-related processes (advantage)
• Familiarity with office management systems and procedures

Work Location: In person