ADMIN & SECRETARY

Job Overview

Key Responsibilities

• Communication handling: Act as the first point of contact for calls, emails, and correspondence.
• Draft, edit, and proofread letters, memos, and executive communications while maintaining strict confidentiality and professionalism.
• Meeting support: Prepare comprehensive meeting agendas, briefing materials, and presentation decks.
• Attend meetings when required to capture accurate minutes, track action items, and ensure timely follow-up.
• Office coordination: Serve as a liaison between the Chief Executive Officer and internal departments, external partners, and VIP visitors.
• Manage office logistics, coordinate appointments, and maintain a polished and welcoming executive environment.
• Document management: Organize and maintain digital and physical filing systems, ensuring secure handling of contracts, reports, and sensitive documents.
• Support document reviews and ensure version control.
• Project assistance: Assist the CEO with research, data gathering, and preparation of executive summaries, reports, and presentations.
• Provide support on special projects that require coordination, follow-up, and cross-departmental communication.
• Confidentiality & discretion: Uphold the highest standards of integrity when handling confidential information, strategic documents, and sensitive discussions.

Qualifications & Experience

• Bachelor's degree or Diploma in Business Administration or related field.
• Proven experience in a similar administrative or secretarial role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Ability to multitask and work under pressure.
• Professional demeanor and positive attitude.
• Discretion and confidentiality are a must.

Additional Information