Admin Receptionist

Overview

• We are looking for an experienced female Admin Receptionist with the objective of providing effective and thorough Admin support to the company with considerable use of tact, diplomacy, discretion and judgment.
• Works under broad supervision.
• Perform a variety of administrative or executive support tasks that are highly confidential.
• Coordinate complex diary/travel arrangements; utilize extensive forward planning and time management.
• Review and proofread documents prepared for the manager’s signature.
• Receive and screen incoming calls and visitors, determines which are priority matters, and alerts the managers accordingly. Make referrals to appropriate staff or provides requested information.
• Maintain clean and organized office ambiance mainly reception and also other parts of office
• Assist with purchase order issuance and vendor coordination as required.
• Research, compile, assimilate, and prepare sensitive documents, and briefs the manager regarding content.
• Liaise as required with other administrative, Finance, Operations and support staff.
• Handle records, including correspondence, complex financial reports and staff documentation.
• Submit Work Permit requests via email or online portals
• Maximize office administration efficiency and productivity through proficient workflows.
• Maintain contact with persons in similar roles with internal and external affiliates.
• Act as liaison between the manager, subordinates or others, by transmitting directives, instructions and
• assignments and following up on the status of assignments.
• Create and format documentation using correct English grammar, spelling, and punctuation.
• Carry out other duties as required.