Admin Receptionist

Role overview

Responsibilities

• Welcome visitors, clients, and business partners; handle calls, emails, enquiries, and visitor appointments.
• Schedule meetings, coordinate calendars, send invitations, book and prepare meeting rooms, and arrange refreshments when needed.
• Maintain office supplies and inventory; record purchases, invoices, deliveries, and supplier details.
• Coordinate couriers, document deliveries, correspondence, building management, maintenance, cleaning, and external service providers.
• Support filing, data entry, document preparation, administrative records, management, and employees.
• Maintain an organized reception area and meeting rooms; handle confidential information discreetly and complete other assigned office duties.

Requirements

• One to three years of experience in reception, office administration, or a similar role.
• Excellent communication and interpersonal skills in English.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Strong organizational and time-management skills; ability to multitask, coordinate meetings, and manage supplies independently.
• A bachelor's degree or diploma in Business Administration or a related field is preferred.
• Professional appearance, a pleasant personality, and a customer-service-oriented attitude are sought.
• Previous experience in a corporate office in Dubai is an advantage.