Admin Officer

Role overview

Key responsibilities

• Provide clerical and administrative support and maintain company documents, records, databases, and filing systems.
• Prepare reports, presentations, spreadsheets, meeting minutes, correspondence, and other administrative documents.
• Coordinate meetings, appointments, schedules, room bookings, internal events, and communications.
• Manage calls, emails, supplies, equipment, inventory, suppliers, vendors, and service providers.
• Assist with purchase orders, invoices, quotations, claims, travel arrangements, and administrative expenses.
• Support attendance, leave records, onboarding documentation, and basic HR administration.
• Maintain asset, contract, license, confidential, and operational records.
• Support facilities, maintenance, security, access cards, projects, events, meetings, and audits.
• Monitor deadlines, complete data entry and document verification, and improve administrative workflows.

Requirements

• Previous administration or office-support experience is preferred.
• Strong organization, time management, attention to detail, accuracy, communication, multitasking, and prioritization skills are required.
• Proficiency in Word, Excel, PowerPoint, Outlook, and Microsoft 365 is required.
• The candidate must be able to prepare reports, spreadsheets, presentations, and business correspondence.
• The role requires responsible handling of confidential information and the ability to work independently and collaboratively.
• Administrative, ERP, HR, or document-management software experience is advantageous.
• Good English communication is required; additional languages are advantageous.
• Qualifications in business administration, management, office management, or a related field are preferred.
• Fresh graduates with strong organizational and communication skills may be considered for suitable entry-level positions.

What the employer offers

• Opportunity to develop experience across administration, office operations, HR support, documentation, and business coordination.
• Exposure to multiple departments and day-to-day business operations.
• On-the-job training, mentorship, professional development, and career growth opportunities.
• Potential progression into senior administration, office management, operations, executive assistance, HR and administration, or administration management roles.