Admin Officer

Role overview

Responsibilities

• Provide daily administrative and clerical support for office operations.
• Prepare, organize, update, and maintain company documents, records, forms, reports, databases, filing systems, and confidential records.
• Prepare reports, presentations, spreadsheets, meeting minutes, and other administrative documents.
• Coordinate meetings, appointments, schedules, room bookings, and internal events; handle calls, emails, correspondence, and general enquiries.
• Coordinate office supplies, equipment, and inventory, and liaise with suppliers, service providers, clients, and other external parties.
• Assist with purchase orders, invoices, quotations, claims, attendance and leave records, onboarding documents, and basic HR administration.
• Arrange business travel, accommodation, and transportation; maintain asset, contract, license, and expense records.
• Support facilities, maintenance, security, and access-card needs; monitor deadlines and follow up on outstanding tasks.
• Assist with data entry, document verification, and information updates in internal systems.
• Support management, departments, projects, events, meetings, audits, and operational activities; identify workflow improvements.

Requirements

• Previous administration, office support, administrative assistant, or operations support experience is preferred.
• Strong organizational, time-management, multitasking, prioritization, and attention-to-detail skills are required.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Microsoft 365 is required.
• Ability to prepare reports, spreadsheets, presentations, and business correspondence is expected.
• Professional communication, confidentiality, reliability, initiative, and ability to work independently and collaboratively are sought.
• Administrative, ERP, HR, or document-management system experience is advantageous; additional languages are advantageous.
• A qualification in Business Administration, Management, Office Management, or a related field is preferred; fresh graduates may apply for suitable entry-level positions.

What the employer offers

• The role offers exposure to administration, office operations, HR support, documentation, business coordination, and different departments.
• The employer describes on-the-job training, mentorship, professional development, career growth, and a supportive collaborative environment.
• The posting mentions competitive compensation, performance incentives, and a benefits package without specifying amounts or details.