Admin & HR Executive

Role overview

Requirements and qualifications

• A bachelor's degree in Human Resources, Business Administration, or a related field.
• Previous UAE HR experience managing 150 or more employees across blue-collar and white-collar categories.
• Strong knowledge of UAE Labour Law and HR best practices.
• Hands-on experience with HRMS software, attendance systems, and payroll coordination.
• Practical experience in recruitment, PRO coordination, employee relations, and grievance handling.
• Good communication, interpersonal, and organizational skills.
• Minimum 2–3 years of UAE HR experience is preferred.

HR operations and recruitment

• Manage recruitment, onboarding, probation, performance management, employee movements, and exit formalities.
• Maintain employee records, personnel files, contracts, HR documentation, policies, procedures, and SOPs in line with UAE Labour Law.
• Coordinate recruitment from manpower requests and job postings through screening, interviews, selection, and offers for blue- and white-collar roles.
• Coordinate with department heads on manpower needs and hiring priorities.

Compliance, HRMS, and employee relations

• Coordinate with PROs and service providers on employment visas, work permits, Emirates IDs, medical tests, renewals, cancellations, and related formalities.
• Maintain HRMS records and monitor attendance, leave, overtime, absenteeism, and shift schedules.
• Coordinate monthly payroll preparation, salary adjustments, overtime verification, and final settlements with Accounts.
• Address employee concerns and grievances; handle disciplinary matters, warning letters, incident reports, and investigations.

Training, performance, and reporting

• Coordinate employee induction, mandatory and departmental training, training records, and identification of training needs.
• Coordinate appraisals and KPI evaluation cycles; track performance reviews, probation evaluations, and improvement plans.
• Prepare reports on headcount, recruitment, attendance, leave, turnover, training, and performance; maintain manpower records and support workforce planning.

General administration

• Manage office operations, supplies, stationery, equipment, maintenance, facilities, meeting arrangements, and administrative support.
• Maintain company asset records, including laptops, mobile phones, SIM cards, access cards, and other equipment.
• Coordinate vehicle administration, accommodation, transportation, and employee facilities where applicable.
• Coordinate with vendors, service providers, building management, and maintenance teams; monitor administrative expenses and maintain transaction records.

Employment and workplace

• Employment type is full-time.
• Workplace type is listed as onsite in the source location metadata.