Admin Coordinator

Responsibilities

• Review documents to open hard copy job card and update details in excel data base.
• Preparation of job cards within 24 hours of time after getting the documents and issue production copy to design department.
• Update the job card details at production planning excel sheet, before end of the day all new job cards data need to get updated.
• Send the PO copy of all the jobs to Stores team by e-mail.
• Initiate the advance payment job details to production, sales and accounts and coordinate with sales team to ensure the payment is collected on time.
• As per payment terms, need to send Pro-Forma invoice to Client for payment.
• Providing the delivery confirmation to customers within 24 hours after getting delivery confirmation mail from production department.
• Coordinating with Clients/shipping agents/shipping line to arrange the vehicles and containers booking and loading.
• For LCC shipment charges, need to send request to Procurement.
• Sending instructions to Stores team for export shipment loading with reference to booking.
• Arranging the original shipping documents on time to customers and ensure that the documents reached to customer before the vessel arrival in destination port. Get the document receipt confirmation from all the export clients.
• Maintain a close track record for receipt & issue of shipping documents from all agencies.
• Filing & Maintaining of all office documents on time as ISO procedure requirement.