ADMIN COORDINATOR

Job Summary

Key Responsibilities

• Coordinate / Assisting visa processing, QID applications, medicals, and other government requirements for employees.
• Track and monitor expiry dates of visas, IDs, permits, and licenses; ensure timely renewals.
• Maintain accurate records of employee accommodation, including occupancy reports and asset tracking.
• Handle accommodation issues and coordinate maintenance, repairs, and inspections when needed.
• Conduct spot checks of the company’s accommodations to ensure they meet Prepare transportation plans, monitor vehicle usage, and coordinate with drivers and service providers.
• Ensure all company vehicles and drivers comply with legal and safety requirements.
• Act as a liaison between the company and government authorities for approvals and compliance
• Support document collection and submission from restaurant outlets and ensure timely processing.
• Maintain organized filing systems (physical and digital) for all employee and operational documents.
• Assist in preparing administrative reports (accommodation status, transport utilization, government transactions, etc.).
• Coordinate with HR on employee onboarding, transfers, and exit processes, including arrangements for accommodation, transport, and airport pick-up.
• Monitor administrative expenses and assist in cost control for accommodation and transportation.
• Ensure cleanliness, safety, and proper living conditions in staff accommodations.
• Respond to employee inquiries related to housing, transport, and government documentation.
• Provide support to the Procurement Department for purchasing activities as required.
• Perform other administrative and operational duties as assigned by management.

Qualification, Experience & Knowledge

• Bachelor’s degree in Business Administration or related field
• Minimum 3 years of experience in administrative or coordination roles (preferably in HR or operations)
• Experience handling accommodation, transport, or government processes is an advantage.
• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Proficiency in MS Office (Excel, Word, Outlook).

Application Question(s)

• Total work Experience as a Accommodation Coordinator?
• What is your Nationality?
• Expected Salary?
• You can join Immediately?