Admin Coordinator

About This Role

Job Summary XAD Technologies is seeking a highly organized, proactive, and multi-tasking Admin Coordinator to support daily administrative operations and ensure smooth coordination across departments. The ideal candidate should possess strong communication, organizational, and problem-solving skills with the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

• Manage day-to-day administrative and office coordination activities
• Handle documentation, filing, record management, and data entry tasks
• Coordinate with internal departments and external stakeholders for operational support
• Monitor office supplies, inventory, and procurement requirements
• Schedule meetings, appointments, and maintain calendars
• Prepare reports, presentations, and correspondence as required
• Support HR and operations teams with onboarding, attendance, and employee coordination
• Maintain confidential records and company documents
• Coordinate travel arrangements, accommodation, and logistics when required
• Ensure compliance with company policies and administrative procedures
• Handle incoming calls, emails, and visitor coordination professionally
• Assist management in special projects and operational tasks

Requirements

• Bachelor's degree in Business Administration or relevant field
• Minimum 2–4 years of administrative/coordinator experience, preferably in UAE
• Strong multitasking and time management abilities
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Ability to work independently and under pressure
• Strong organizational and problem-solving skills
• Knowledge of UAE office administration practices is preferred
• Professional attitude with excellent interpersonal skills

Preferred Skills

• Experience in telecom, technology, or contracting industry will be an advantage
• Familiarity with ERP systems and document management tools
• Ability to coordinate across multiple departments effectively