Admin Associate

Job Purpose

1. Documentation & Record Management

• Maintain and organize company records, contracts, and administrative documents.
• Ensure proper filing and archiving of physical and digital documents.
• Handle confidential information with discretion and professionalism.

2. Office Front Desk & Visitor Management

• Manage front desk operations, ensuring a professional and welcoming environment.
• Greet and assist visitors, directing them to the appropriate department or personnel.
• Handle incoming calls, emails, and administrative inquiries professionally.
• Coordinate meeting room bookings and maintain office reception standards.

3. Travel & Logistics Coordination

• Assist in arranging travel bookings, accommodations, and transportation for employees.
• Coordinate visa processing and travel documentation as required.
• Ensure compliance with company travel policies and budget constraints.

4. Procurement & Office Supplies Management

• Manage office supply inventory, ensuring timely procurement and stock availability.
• Process purchase requests for office materials and coordinate with vendors for delivery.
• Ensure office equipment and supplies are properly maintained and replenished.

5. Meeting & Event Coordination

• Support the coordination of internal meetings, trainings, and corporate events.
• Prepare and distribute meeting agendas, minutes, and presentations.
• Liaise with vendors and service providers to organize external events.

6. Compliance & Workplace Safety

• Ensure adherence to workplace health, safety, and security protocols.
• Assist in implementing and monitoring safety measures within office premises.
• Support internal audits and compliance checks related to administration.

7. Administrative Reporting & Support

• Maintain and update administrative records, ensuring data accuracy and accessibility.
• Generate reports related to office operations, procurement, and travel expenses.
• Provide general administrative assistance to various departments as required.