Admin Assistant - F&B

Role overview

Responsibilities

• Provide daily administrative and clerical support to the department.
• Prepare and maintain reports, records, documents, and correspondence; handle data entry and maintain employee and operational records.
• Coordinate administrative requirements with departments and assist with attendance, staff schedules, leave records, and related documentation.
• Prepare purchase requests, invoices, delivery documents, and other administrative paperwork.
• Maintain hardcopy and electronic filing and help monitor office and operational supplies.
• Support and follow up on assigned action items and perform other administrative duties as assigned.

Requirements

• Bachelor's degree or diploma in Business Administration, Management, or a related field.
• Two to four years of relevant administrative experience.
• Good knowledge of MS Office, particularly Excel, Word, and Outlook.
• Strong organization and time management, communication, multitasking, accuracy, and attention to detail.
• Ability to work under pressure in a fast-paced environment and work effectively with different departments and nationalities.

Preferred skills and experience

• Experience in F&B, food manufacturing, catering, or hospitality is preferred, with F&B experience described as highly preferred.
• ERP system experience is an advantage.
• Knowledge of F&B documentation and operational processes is listed as a preferred skill.
• Experience handling staff records, attendance, or administrative reports is listed as a preferred skill.
• Good coordination and follow-up skills are listed as preferred.

Workplace

• Work location is in person.