Admin Assistant

Role Overview

Administrative Support

• Provide day-to-day administrative and office support to management and employees.
• Maintain physical and digital files, records, and company documents; prepare, format, scan, print, photocopy, and distribute documents.
• Enter and update information in spreadsheets, databases, and company systems.
• Manage email, correspondence, routine communications, telephone calls, and inquiries.
• Schedule meetings and appointments, maintain calendars, and provide deadline reminders.
• Prepare meeting rooms and assist with meeting arrangements.
• Prepare basic reports, letters, forms, presentations, and administrative documents.

Office Coordination

• Monitor stationery, supplies, and equipment; maintain supply records and coordinate replenishment.
• Coordinate with vendors, courier companies, maintenance providers, and other suppliers; assist with purchasing requests and routine office orders.
• Support HR with employee documentation, attendance records, and onboarding arrangements.
• Assist finance with filing invoices, receipts, payment documents, and other records.
• Maintain records of company assets, equipment, and office materials; coordinate with IT regarding office equipment and administrative needs.
• Assist with travel arrangements, accommodation bookings, and business-related logistics when required.
• Support internal announcements and office communications; maintain an organized professional office environment.
• Follow company policies and administrative procedures; assist departments during busy periods and special projects and complete other assigned duties.
• Handle confidential company information and documents responsibly.

Requirements

• A diploma or bachelor's degree in Business Administration, Office Management, Management, or a related field is preferred.
• Previous experience as an Admin Assistant, Administrative Coordinator, Office Assistant, or similar is required.
• Good knowledge of MS Word, MS Excel, PowerPoint, email, and office applications.
• Strong organization and time management, attention to detail, communication, and ability to manage multiple tasks and deadlines.
• Professional attitude, interpersonal skills, filing and record-keeping skills, and ability to maintain confidentiality.
• Ability to work independently and as part of a team.
• IT or technology company experience is an advantage.

Skills and Competencies

• Office administration, document management, data entry, MS Word and Excel, email and correspondence, calendar and meeting coordination, and record keeping.
• Office supplies management, vendor coordination, administrative reporting, and employee support.
• Confidentiality, time management, attention to detail, communication, and teamwork.

About the Opportunity