Admin and Operations Coordinator

Maintain accurate and organized company records, files, and business documents

Keep customer, vendor, order, and inventory information up to date

Process customer purchase orders and maintain sales order records

Prepare quotations, order confirmations, invoices, and other business documents

Maintain spreadsheets, reports, and internal trackers

Track open orders, pending documents, and items requiring follow-up

Assist with customer and vendor setup, credit applications, W-9s, and other documentation

Coordinate customer orders from order entry through delivery

Monitor inventory and incoming shipments

Coordinate with warehouses, trucking companies, freight forwarders, and other service providers

Communicate with customers regarding orders, availability, and delivery updates

Coordinate with our overseas team regarding orders, inventory, and shipments

Support management with general administrative and operational tasks

Help maintain and improve internal processes and procedures

2+ years of administrative or operations experience preferred

Excellent organizational and communication skills

Strong attention to detail and follow-up

Proficient in Excel, Outlook, and Teams

ERP experience is a plus

Self-motivated and able to work independently

This is a remote position.