Admin and HR Assistant

Position overview

Administrative and HR responsibilities

• Support management and employees; maintain personnel files, employee records, and company documents.
• Assist with recruitment, interviews, offer letters, contracts, onboarding, and offboarding.
• Monitor attendance, leave, employee documents, visa and Emirates ID expiries; coordinate permits, visas, and medical insurance.
• Assist with payroll, WPS, benefits, HR letters, NOCs, reports, and official correspondence.
• Manage filing, email, calendars, meetings, office correspondence, supplies, equipment, maintenance, vendors, and company assets.
• Track laptops, SIM cards, access cards, and other equipment; follow up on trade licence renewals and other licence requirements.
• Coordinate with the PRO, authorities, insurers, suppliers, and service providers; support management with follow-ups and reports.
• Handle confidential information professionally and discreetly.

Property and villa administration

• Assist with day-to-day management of company villas and properties; conduct inspections and ensure cleanliness and maintenance.
• Coordinate housekeeping, maintenance, pest control, and repairs.
• Manage tenant move-in and move-out inspections and handovers; maintain tenant and property records.
• Conduct tenant checks, address property concerns, and follow up on damages and maintenance issues.

Requirements

• Strong organizational and multitasking skills, attention to detail, and ability to manage priorities.
• Good knowledge of MS Office, particularly Word and Excel.
• Strong communication and interpersonal skills; good English communication skills.
• Professional, discreet, and able to work independently and as part of a team.
• Previous UAE administrative, HR, or property management experience is preferred.

Schedule and workplace

• Office-based in Dubai, UAE; work is in person.
• Monday through Saturday, six days per week.

Benefits

• Basic health insurance is provided.

Compensation

• AED 4,000–5,000 per month.