Admin & Accounts Executive

Job Summary

Accounts and Finance

• Update bank transactions and accounting entries, maintain petty cash and expense documentation, and report bank transactions to management.
• Prepare sales invoices, update payroll records, assist with remittances and payment processing, and reconcile accounts and inter-company transactions.
• Maintain financial records, prepare tax-related workings, coordinate with accountants and auditors, support audits, and produce financial and management reports.

Administration and HR Coordination

• Maintain employee databases, personnel files, joining dates, probation periods, salary details, designations, status records, and HR documentation.
• Record company assets issued to employees and coordinate onboarding, induction, employment documentation, exits, asset recovery, clearance, and final settlements.
• Maintain employee leave records and attendance reports.

Attendance and Office Operations

• Monitor attendance and biometric reports, track lateness, absences, and leave, and coordinate attendance issues with department heads.
• Ensure staff reports are received, escalate non-compliance, and prepare weekly and monthly administration reports.
• Coordinate office systems, equipment, utilities, inventory, consumables, purchase requests, purchase orders, opening and closing records, and facilities maintenance.

Vendors and Documentation

• Maintain vendor relationships, obtain and compare quotations, verify supplier invoices, coordinate approvals, and support cost-effective purchasing and timely delivery.
• Maintain mail, courier, document, procurement, vendor, electronic, and physical archive records.
• Escalate government notices, legal correspondence, compliance documents, and urgent communications to management.

Management Support

• Assist directors and senior management with administrative tasks, travel arrangements, hotel bookings, transportation, visa-related documentation, confidential records, branch operations, and assigned duties.

Skills and Requirements

• Bachelor's degree in Accounting, Commerce, Business Administration, or a related field.
• 2 to 5 years of experience in accounts and administration.
• Knowledge of accounting principles and bookkeeping.
• Proficiency in Microsoft Excel, Word, Outlook, and cloud-based systems.
• Strong communication, coordination, organization, and document management abilities.
• Ability to handle confidential information professionally.
• English proficiency is required; Arabic knowledge is an advantage.
• Accounting software experience is preferred.

Key Performance Indicators