Accounts Payable

We are seeking an experienced and detail-orientated Accounts Payable Specialist with a minimum of 6 years of hands-on experience in the UAE market.

The ideal candidate will manage the full accounts payable cycle from invoice receipt to payment disbursement while maintaining strong relationships with vendors and suppliers.

This role is critical to ensuring accurate financial reporting, timely payments, and strict compliance with company policies and UAE regulatory requirements.

▸ Receive, review, and process vendor invoices accurately and in a timely manner

▸ Verify invoices against purchase orders (POs), delivery receipts, and contracts

▸ Ensure correct GL coding, cost centre allocation, and VAT treatment for each transaction

▸ Resolve invoice discrepancies and disputes with vendors and internal departments

▸ Maintain organized records of all invoices — both physical and digital filing systems

▸ Serve as the primary point of contact for all vendor and supplier payment queries

▸ Build and maintain strong working relationships with local and international suppliers

▸ Conduct regular vendor statement reconciliations and resolve outstanding balances

▸ Coordinate with the procurement team to align on purchase orders and delivery confirmations

▸ Respond promptly to vendor inquiries via phone, email, and in-person meetings

▸ Negotiate payment terms and manage supplier credit accounts as required

▸ Prepare and process cheque payments in accordance with the approved payment schedule

▸ Obtain authorized signatories on cheques and ensure proper documentation before release

▸ Coordinate PDC (Post-Dated Cheque) issuance and maintain a PDC log for tracking

▸ Process payments via EFT, wire transfer, online banking portals, and petty cash

▸ Ensure all payments are supported by appropriate authorization and documentation

▸ Record all payment transactions accurately in the accounting system (ERP/Tally/SAP)

▸ Reconcile AP ledger with vendor statements on a monthly basis

▸ Prepare aging analysis reports and present outstanding payables to the Finance Manager

▸ Assist in month-end and year-end closing activities related to accounts payable

▸ Support internal and external audits by providing documentation and reconciliations

▸ Prepare management reports on payment status, outstanding liabilities, and cash flow requirements

▸ Ensure all transactions are compliant with UAE VAT regulations and company policies

▸ Apply proper VAT accounting treatment (standard-rated, zero-rated, exempt) on supplier invoices

▸ Maintain compliance with company SOPs, approval matrices, and financial controls

▸ Ensure proper authorization at every stage of the payable cycle

▸ Flag any suspicious invoices, duplicate payments, or potential fraud to management

▸ Bachelor's degree in Accounting, Finance, Commerce, or a related field

▸ Professional certification (CPA, CMA, ACCA, or equivalent) is an advantage

▸ Minimum 6 years of accounts payable experience, preferably in the UAE .

▸ Proven experience managing vendor relationships and supplier coordination

▸ Hands-on experience with cheque issuance, PDC management, and EFT payments

▸ Experience with invoice processing for high-volume payables environments

▸ Familiarity with UAE VAT law and its application in accounts payable

▸ Proficiency in accounting software: SAP, Microsoft Dynamics, Tally, or similar ERP

▸ Advanced Microsoft Excel skills (VLOOKUP, pivot tables, reconciliation sheets)

▸ Strong working knowledge of UAE VAT regulations and FTA filing requirements

▸ Experience with online banking portals and payment processing systems