Accounts Payable Coordinator

About Harris County Flood Control District: The Harris County Flood Control District has the mission to reduce the risk of flooding in Harris County, the third most populated county in the United States, with a population in excess of 4.7 million, including the City of Houston, the nation’s fourth largest city. The District has jurisdiction over the county's primary stormwater facilities, consisting of approximately 1,500 channels totaling nearly 2,500 miles in length, as well as more than 60 regional stormwater detention basins, totaling more than 10,000 acres and several wetlands mitigation banks. What you will do at Harris County Flood Control District: The District is seeking qualified candidates for the role of Accounts Payable Coordinator, who will be responsible for receiving, processing, validating, and auditing invoices against purchase orders for products and services purchased by the District, as well as performing a variety of other financial administrative duties. Essential Functions and Duties: Invoice Processing & Verification Receive invoices from the Auditor’s office and prepare financial account coding for payment. Receive delivery/receiving tickets for goods and services acquired through purchase orders and match with original invoices. Verify products and services received with the purchase order number using the Harris County Financial System. Verify invoice pricing, balances, and expiration dates, note discrepancies, and contact appropriate personnel or vendor for adjustments. Distribute invoices to departmental personnel for approval. Enter receiving financial information for expenditures using the Harris County Financial System. After invoices are posted in the Harris County Financial System, approve invoices for payments. Meet invoice processing deadlines in order to ensure checks make Commissioner’s Court for approval and payment. Monitor purchase orders for cancellations to contracts that have been completed or expired. Financial Entries, Transfers & Data Management Prepare budget transfers and financial journal entries, as necessary. Create spreadsheets and databases and input data, as necessary. Research, Problem Resolution & Communication Research and resolve problems by reviewing files, contacting vendors, or departmental personnel. Respond promptly and courteously to internal and external requests. Document Preparation & Quality Review Review outgoing materials for grammar, spelling, required signature(s), and conformance with established policies and procedures, as necessary. Compose, type, edit letters, memos, reports, and other documents using a personal computer and word processing software. Training & Compliance Attend various internal and external training classes related to the County’s Financial Applications to ensure compliance with procedures, policies, and regulations. Additional Responsibilities and Duties Perform purchasing functions when required, such as contacting vendors for pricing, ensuring delivery dates, completing reports, and or creating Request for Purchase Orders. Assist with department projects, as needed. Attend meetings, seminars, conferences, workshops, and other educational or training programs. Assume additional responsibilities as required, adapting to the evolving demands, responsibilities, needs, and objectives of the District. Harris County is an Equal Opportunity Employer https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx If you need special services or accommodations, please call (713) 274-5445 or email [email protected] . This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate .

What you will do at Harris County Flood Control District:

The District is seeking qualified candidates for the role of Accounts Payable Coordinator, who will be responsible for receiving, processing, validating, and auditing invoices against purchase orders for products and services purchased by the District, as well as performing a variety of other financial administrative duties.

Receive invoices from the Auditor’s office and prepare financial account coding for payment.

Receive delivery/receiving tickets for goods and services acquired through purchase orders and match with original invoices.

Verify products and services received with the purchase order number using the Harris County Financial System.

Verify invoice pricing, balances, and expiration dates, note discrepancies, and contact appropriate personnel or vendor for adjustments.

Distribute invoices to departmental personnel for approval.

Enter receiving financial information for expenditures using the Harris County Financial System.

After invoices are posted in the Harris County Financial System, approve invoices for payments.

Meet invoice processing deadlines in order to ensure checks make Commissioner’s Court for approval and payment.

Monitor purchase orders for cancellations to contracts that have been completed or expired.

Prepare budget transfers and financial journal entries, as necessary.

Create spreadsheets and databases and input data, as necessary.

Research and resolve problems by reviewing files, contacting vendors, or departmental personnel.

Respond promptly and courteously to internal and external requests.

Review outgoing materials for grammar, spelling, required signature(s), and conformance with established policies and procedures, as necessary.

Compose, type, edit letters, memos, reports, and other documents using a personal computer and word processing software.

Attend various internal and external training classes related to the County’s Financial Applications to ensure compliance with procedures, policies, and regulations.

Perform purchasing functions when required, such as contacting vendors for pricing, ensuring delivery dates, completing reports, and or creating Request for Purchase Orders.

Assist with department projects, as needed.

Attend meetings, seminars, conferences, workshops, and other educational or training programs.

Assume additional responsibilities as required, adapting to the evolving demands, responsibilities, needs, and objectives of the District.

Harris County is an Equal Opportunity Employer https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx If you need special services or accommodations, please call (713) 274-5445 or email [email protected] . This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate .

High school diploma or G.E.D. equivalent

Four (4) years of secretarial/administrative experience.

Two (2) years’ experience using a sophisticated financial accounting software package, such as Harris County Integrated Financial and Administrative Solution (IFAS).

Valid Class "C" Texas Driver’s License.

Work well independently and as a team and assume ownership in completing assigned tasks.

Work well under pressure, adhering to tight deadlines and accuracy/quality standards.

Effectively prioritize and schedule multiple tasks/initiatives using good organizational skills.

Use proper grammar, correct spelling and punctuation, simple formats, and filing systems.

Use good phone etiquette and otherwise effectively communicate with coworkers, vendors, the general public, industry, and/or governmental representatives.

Read/comprehend written materials, e.g., policies, procedures, operating instructions, and safety notices.

Write/record legible notes of activity and accurately complete required forms.

Solve simple mathematical problems that may be required in normal work situations.

Prefer some knowledge of principles of accounting and finance, and principles of Public/Government Purchasing Practices.

NOTE : Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

01

High School or GED diploma

Associate Degree

Bachelor's Degree

Master's Degree or higher

None of the above

02

Less than four (4) years

Four (4) years or more but less than five (5) years

Five (5) years or more but less than six (6) yearsyears more but less than three (3) years

Six (6) years or more

I do not have this experience

03

04

Less than two (2) years

Two (2) years or more but less than three (3) years

Three (3) years or more but less than four (4) years

Four (4) or more years

I do not have this experience.

05

06

Yes, I currently hold a valid Texas Driver's License.

Yes, I possess a valid Out-of-State Driver's License, but I am aware that I must acquire a valid Texas Driver's License before the start date.

No, I do not currently have a driver's license, but I commit to obtaining one before the start date.

No, I do not currently have a valid driver's license.

07

Advanced

Intermediate

Basic

Entry Level

Not proficient

Required Question