Accounts Assistant

Total Security is a multi award-winning Antivirus and Security company, based in Fareham, Hampshire. We pride ourselves in advanced online protection and offer a wide range of security tools and applications to keep our users safe online.

We have developed a suite of features and applications, including TotalAV, Scanguard and PC Protect which protect our users from malicious online attacks when using any of their devices. In a world where digital security is constantly being challenged, we work to protect users against the latest & greatest threats.

Job Purpose

The Accounts Assistant will provide day-to-day support to the finance team, ensuring financial transactions are processed accurately and in a timely manner. This role will allow you to develop core accounting skills, including bookkeeping, invoice processing, payments, VAT support, and audit assistance.

The role is suitable for someone studying towards an accounting qualification (Level 3 AAT), or with experience in a finance environment.

Key Responsibilities

Purchase Ledger & Invoice Processing

Process supplier invoices accurately and promptly

Code invoices correctly within the accounting system

Assist in resolving invoice discrepancies and queries to ensure prompt approvals Sales Ledger & Credit Control Support

Raise sales invoices where required

Support credit control activities, including following up overdue payments Day-to-Day Bookkeeping

Prepare routine journals

Assist with bank and credit card reconciliations

Maintain accurate and up-to-date accounting records

Ensure transactions are correctly coded

Support month-end processes by preparing basic reconciliations

Payments

Assist in preparing supplier payment runs

Ensure payment approvals are obtained in line with company procedures

Maintain payment records and filing

VAT Support (UK & International Exposure)

Assist in preparing data for UK and International VAT returns

Support the review of VAT coding on sales and purchase invoices

Maintain VAT documentation and supporting schedules

Audit Support

Help prepare audit schedules and supporting documentation

Gather documents requested by auditors

Respond to straightforward audit queries

Maintain organised records to support audit trails

General Finance Administration

Maintain accurate filing (digital and physical)

Support the finance team with ad hoc tasks

Assist with expense processing and policy compliance

Contribute to process improvements where appropriate

Skills & Experience

Essential

Basic understanding of bookkeeping principles

Strong numerical accuracy and attention to detail

Good organisational skills

Basic to intermediate Excel skills

Willingness to learn and develop within a finance role

Desirable

Studying towards or interested in studying AAT (Level 3)

Previous administrative or finance experience

Experience using Xero

Personal Attributes

Reliable and methodical

Eager to learn and develop technical skills

Comfortable asking questions when unsure

Able to manage workload and meet deadlines

Positive and proactive attitude

Training & Development

The company is committed to supporting professional development. The successful candidate will:

Receive on-the-job training in bookkeeping and finance processes

Gain practical exposure to VAT processes (UK and international)

Develop understanding of month-end procedures

Be supported in studying towards AAT qualifications (where applicable)

Receive mentoring from senior finance team members

Gradually take on increased responsibility as experience grows

What we offer in return

Salary: £28,000 - £30,000 DOE + up to 10% annual bonus scheme

Company pension scheme

Holiday: 24 days + birthday off + bank holidays + length of service accrual

Brilliant onsite facilities, including a gym, bar, free hair cuts, coffee bar, free drinks, breakfast, lunch & snacks

Regular company social acitivities

Netflix & Apple Music vouchers

Wellbeing & Osteopath allowance

BUPA Health & Dental

Life Assurance

many more