Accounts, Administration & Documentation Executive

Role overview

Accounting and bookkeeping

• Manage daily accounting entries in Tally and record purchases, sales, expenses, receipts, and payments.
• Maintain accounts payable and receivable; reconcile bank, supplier, and customer accounts.
• Track supplier advances, customer payments, and outstanding balances; assist with monthly closing and financial reports.
• Prepare basic profit-and-loss reports, expense summaries, and VAT-related accounting records for external review.

Office administration

• Manage office administration, correspondence, scheduling, supplies, equipment, and general purchases.
• Prepare letters, reports, forms, and business documents; maintain organized digital and physical records.
• Coordinate with suppliers, couriers, service providers, and office contractors.
• Arrange meetings and appointments and support management and operations with daily requirements.

Documentation control

• Prepare, collect, organize, and maintain purchase orders, commercial invoices, packing lists, certificates, shipping documents, contracts, and other company records.
• Check documents for accuracy and completeness; identify missing documents, discrepancies, and corrections.
• Coordinate trade documentation with the Logistics Coordinator and track deadlines, approvals, and expiry dates.
• Maintain secure, organized electronic and physical filing systems.

Petty cash and digital administration

• Manage approved petty cash transactions, record expenses, organize receipts, and prepare reconciliations and expense reports.
• Monitor expenses and cash balances, prepare replenishment requests for approval, and flag incorrect or unsupported expenses.
• Use Excel for accounting, tracking, reconciliations, and reporting; use Word, Outlook, and office software for documents and communications.
• Maintain administrative trackers, schedules, reports, shared files, and digital company records.

Employee records and management support

• Maintain employee records and assist with visa renewals, work permits, related paperwork, and authorized service-provider submissions.
• Track company licences, employee documents, and renewal deadlines; assist with government-related administrative tasks.
• Prepare daily administrative and accounting updates and track pending tasks, documents, payments, and deadlines.
• Follow up on outstanding matters, identify problems, and provide accurate information to management.

Candidate requirements

• 2–3 years of practical accounting experience; Tally experience is mandatory.
• Strong Microsoft Excel, Word, Outlook, email, and computer skills are mandatory.
• Experience in office administration, document control, and bookkeeping; understanding of payables, receivables, and reconciliations.
• Good written and spoken English; familiarity with UAE employee and company documentation procedures.
• Strong organization, recordkeeping, multitasking, and problem-solving ability; able to work independently, under pressure, and to strict deadlines.
• A valid UAE driving licence is advantageous but not mandatory.

Performance expectations

• Maintain accurate and timely accounting entries, reconciliations, and records.
• Keep documentation complete, organized, and accurate and ensure efficient daily office operations with minimal supervision.
• Complete assigned tasks, renewals, and reports on time and maintain accurate petty-cash records and clear status updates.
• Execute work independently and seek practical improvements.

Pay

• AED 2,000–3,500 per month.

Selection

• Shortlisted candidates may be asked to complete a practical Tally, Excel, accounting, and document-control assessment.