Accountant

About This Role

Job Description: Accountant / Bookkeeper

Company: Full Circle EMS Fitness Studio
Location: UAE
Department: Accounts & Finance
Reporting To: Business Owner / Admin Manager / Finance Manager
Employment Type: Full-time / Part-time / Freelance, as required

1. Job Purpose

The Accountant / Bookkeeper will be responsible for maintaining accurate financial records for Full Circle EMS Fitness Studio, ensuring proper bookkeeping, expense tracking, invoice recording, bank reconciliation, VAT support, and financial reporting using Zoho Books.

The person must have practical working knowledge of Zoho Books and should be able to manage daily, weekly, and monthly accounting activities for multiple EMS fitness studio branches.

2. Key ResponsibilitiesA. Zoho Books Management

• Manage and update all accounting entries in Zoho Books.
• Create, record, and verify sales invoices, bills, expenses, credit notes, vendor payments, and customer payments.
• Maintain proper chart of accounts suitable for EMS fitness studio operations.
• Ensure all transactions are properly categorized branch-wise and company-wise.
• Reconcile Zoho Books data with bank statements, POS reports, payment gateway reports, and branch collection records.
• Maintain accurate supplier, vendor, customer, and employee-related financial records.
• Ensure Zoho Books is updated regularly without backlog.

B. Daily Bookkeeping

• Record all daily income and expense transactions.
• Verify branch-wise collections including cash, card, bank transfer, online payment, and payment gateway collections.
• Cross-check branch petty cash usage and supporting bills.
• Record rental payments, utility bills, marketing expenses, salary payments, commissions, supplier bills, and other operational expenses.
• Maintain proper filing of invoices, receipts, payment vouchers, and supporting documents.
• Follow up for missing bills, invoices, receipts, and transaction proofs.

C. Bank & Payment Reconciliation

• Perform bank reconciliation on a regular basis.
• Match customer payments with invoices and membership sales records.
• Reconcile card machine settlements, bank deposits, and payment gateway transactions.
• Identify discrepancies and report them immediately.
• Ensure no unrecorded or unmatched transactions remain pending for long periods.

D. VAT & Compliance Support

• Assist in UAE VAT-related bookkeeping and documentation.
• Ensure VAT input and output entries are correctly recorded in Zoho Books.
• Maintain proper VAT invoice records from suppliers.
• Support VAT return preparation by providing accurate reports and reconciled data.
• Coordinate with external auditors or tax consultants when required.
• Ensure compliance with UAE accounting and documentation standards.

E. Accounts Payable

• Record vendor bills and supplier invoices.
• Track payable due dates and prepare payment schedules.
• Verify supplier statements against internal records.
• Ensure bills are properly approved before payment.
• Maintain supplier-wise outstanding reports.

F. Accounts Receivable

• Track customer payments and pending balances.
• Reconcile membership sales with payments received.
• Support the admin/sales team in identifying payment pending cases.
• Maintain customer-wise receivable reports where applicable.

G. Branch-Wise Financial Tracking

• Maintain branch-wise revenue and expense records.
• Prepare basic branch-wise profitability reports.
• Track direct expenses such as rent, utilities, salaries, marketing, commissions, petty cash, and operational expenses.
• Support management in understanding branch-wise cost control and profitability.

H. Payroll & Commission Support

• Support payroll preparation by providing expense and payment records.
• Record salary payments, staff advances, deductions, and commissions.
• Maintain proper supporting records for staff-related financial transactions.
• Coordinate with HR/Admin for payroll-related data.

I. Monthly Closing & Reporting

• Complete monthly bookkeeping closing on time.
• Prepare monthly financial reports including:
• Profit & Loss Statement
• Balance Sheet
• Cash Flow Summary
• Branch-wise Revenue Report
• Branch-wise Expense Report
• Accounts Payable Report
• Accounts Receivable Report
• Bank Reconciliation Report
• VAT Summary Report
• Submit reports to management with clear remarks on pending issues, discrepancies, and financial observations.

3. Required Zoho Books Knowledge

The candidate must be able to confidently work with:

• Zoho Books dashboard
• Chart of accounts
• Customers and vendors
• Sales invoices
• Bills and expenses
• Payments received
• Payments made
• Credit notes and vendor credits
• Bank feeds and bank reconciliation
• VAT settings and VAT reports
• Branch/project/location-wise tracking, if applicable
• Recurring expenses and bills
• Financial reports
• Document attachment and audit trail
• Basic Zoho Books customization and workflow understanding is an advantage

4. Required Skills

• Strong bookkeeping and accounting knowledge.
• Practical experience using Zoho Books is mandatory.
• Knowledge of UAE VAT and basic accounting compliance.
• Good understanding of bank reconciliation.
• Ability to manage multiple branches or business units.
• Good Excel / Google Sheets skills.
• Attention to detail and accuracy.
• Ability to meet deadlines.
• Strong follow-up skills for missing documents and pending approvals.
• Good communication skills with management, admin team, suppliers, and external accountants.
• Ability to maintain confidentiality of financial information.

5. Preferred Experience

• Minimum 2–4 years of bookkeeping/accounting experience.
• Experience in fitness, wellness, service business, retail, or multi-branch operations is preferred.
• UAE accounting and VAT experience is preferred.
• Previous experience managing accounts in Zoho Books is highly preferred.
• Experience handling petty cash, supplier payments, payroll support, and monthly closing is an advantage.

6. Daily Tasks

• Check and update Zoho Books transactions.
• Record daily sales and collections.
• Verify payment receipts from branches.
• Record daily expenses and petty cash usage.
• Follow up for missing bills and receipts.
• Update bank transactions and match payments.
• Report any mismatch or unusual transaction to management.

7. Weekly Tasks

• Complete bank reconciliation.
• Review branch-wise income and expenses.
• Check supplier bills and upcoming payments.
• Review unpaid invoices and pending customer payments.
• Submit weekly financial summary to management.
• Follow up with branch/admin team for missing documents.

8. Monthly Tasks

• Complete month-end closing in Zoho Books.
• Prepare branch-wise P&L.
• Prepare VAT summary and supporting documents.
• Reconcile all bank accounts.
• Reconcile payment gateway/card machine reports.
• Prepare payable and receivable reports.
• Submit management reports with observations and recommendations.
• Coordinate with external accountant/auditor if required.

9. Key Performance Indicators

• Zoho Books updated without backlog.
• 100% bank reconciliation completed monthly.
• All branch collections matched with actual bank/card/cash records.
• All expenses recorded with proper supporting documents.
• VAT records maintained correctly.
• Monthly closing completed on time.
• Accurate branch-wise financial reports submitted.
• Minimum errors in accounting entries.
• Clear communication of discrepancies and pending issues.

10. Candidate Must Have

• Hands-on Zoho Books experience.
• UAE VAT knowledge.
• Strong bookkeeping knowledge.
• Ability to manage multi-branch accounts.
• Accuracy and discipline in documentation.
• Ability to work independently with minimum supervision.

11. Interview Questions to Check Zoho Books Knowledge

• How do you create and manage a chart of accounts in Zoho Books?
• How do you record an expense with VAT in Zoho Books?
• How do you perform bank reconciliation in Zoho Books?
• How do you handle supplier bills and payments?
• How do you match card machine settlements with customer payments?
• How do you generate a Profit & Loss report in Zoho Books?
• How do you track branch-wise income and expenses in Zoho Books?
• How do you prepare VAT reports from Zoho Books?
• What will you do if a bank transaction is not matching with any invoice or expense?
• How do you manage missing bills or receipts during monthly closing?

12. Job Summary for Posting

We are looking for an experienced Accountant / Bookkeeper for Full Circle EMS Fitness Studio. The candidate must have strong knowledge of Zoho Books, UAE VAT, bookkeeping, bank reconciliation, accounts payable, accounts receivable, and monthly financial reporting. The role requires maintaining accurate financial records for multiple fitness studio branches and supporting management with branch-wise financial reports and cost-control insights.

Zoho Books experience is mandatory.

Pay: AED2,500.00 - AED4,000.00 per month

Work Location: In person