Academic Coordinator Intern

About Delta

Role Overview

Class Coordination & Scheduling

• Coordinate and schedule classes across all active programs
• Update and communicate timetables to all relevant parties
• Handle scheduling changes, clashes, and rescheduling requests
• Confirm mentor and trainer availability for upcoming sessions

Student Records Management

• Maintain and update student records accurately in the institute's system
• Manage enrollment documentation, attendance logs, and student files
• Handle student registration and onboarding paperwork
• Generate student reports as required by the Head of Academics

Student Payment Coordination

• Monitor student payment schedules and outstanding balances
• Follow up with students on upcoming or overdue payments
• Coordinate payment confirmations with the Accounts Department
• Maintain accurate payment logs and flag any discrepancies

Mentor Monitoring & Support

• Track mentor schedules and confirm sessions are conducted as planned
• Monitor mentor attendance, punctuality, and delivery
• Escalate absences or concerns to the Head of Academics immediately
• Assist mentors with administrative needs related to their sessions

General Academic Administration

• Prepare academic reports and summaries for department meetings
• Attend daily team meetings and weekly department meetings
• Support the Academics Department with additional coordination tasks as needed

Who We Are Looking For

• You are a great fit if you are:
• A fresh graduate or final-year student in Business Administration, Education, or any related field
• Organized, detail-oriented, and able to manage multiple tasks at once
• A strong communicator in English: written and verbal
• Comfortable working with Microsoft Office: Word, Excel, and Outlook
• Proactive, professional, and a genuine team player
• Someone who shows up, takes initiative, and wants to make a real contribution

What You Will Gain

• Your first real professional experience in a structured, fast-paced institute in Dubai
• Hands-on exposure to student lifecycle management from enrollment to completion
• Cross-departmental experience working with Academics, Accounts, and HR
• A strong foundation for a career in education administration or institutional management

Internship Package

• **Stipend:**
• AED 1,000 - paid upon completion of the 45-day internship
• **Intern Experience Certificate -**
• provided upon completion
• **Internship Completion Certificate**
• provided upon completion