Academic Assistant for Middle School & Deputy Head of School for Learning, Analytics & Innovation

About This Role

Scope: Academic

Reporting to: Head of Middle School (70%) & Deputy Head of School for Learning, Analytics and Innovation (30%)

Secondary Reporting to: Head of Operations (Admin)

Application Deadline: 31 May 2026

Person Profile

The Academic Assistant for Middle School and Deputy Head of School for Learning, Analytics & Innovation should be a caring, inspirational, passionate, adaptable, creative, and innovative member of staff. He/she should be an outstanding motivator, learner, administrator, and communicator, with excellent interpersonal skills, and should be capable of ensuring coordination and cooperation in the daily operations of the Front and Back Office through a caring, stimulating, and well-organized environment.

Qualifications.

• Bachelor’s degree in administration or equivalent
• Minimum of 2 years of receptionist and/or administrative experience

Knowledge and Skills. He/She should:

• be aligned with the ISL values of belonging, integrity, grit and kindness
• possess excellent communication and collaborative skills
• have the ability to develop and work with teams, including collaborating and maintaining effective relationships with all levels of the school administration, departments and employees
• be able to provide support for members of the front and back-office team
• have absolute discretion in handling confidential information
• ability to analyse, evaluate and prioritise challenges and issues and develop workable solutions
• have the ability to be proactive, manage multiple priorities and fulfil responsibilities with minimal direction
• have an excellent command of spoken and written English (strong ability in Arabic would be an advantage)
• be proficient in using office software and management tools

Responsibilities. He/She will be responsible for:

• fostering the values, dispositions, behaviours, attitudes and attributes of the ISL Qatar guiding statements and IB learner profile
• being the first point of contact for any enquiries, messages and coordinate appointments or meetings for the Head of Middle School and Deputy Head of School.
• attending teaching staff meetings, support in preparing the agendas and minutes of meeting when necessary
• managing food orders for school-related events and functions, ensuring timely delivery and coordination
• managing the dissemination of school-related emails to parents, staff and other stakeholders
• supporting in the daily morning Middle School registration, ensuring accurate student attendance records
• recording and updating information on bulletin notes, early-leave requests, and other required approvals in the school database (iSAMS, Toddle, etc.)
• Recording and updating all student information regarding classes and subject allocation.
• Ensuring appropriate cover arrangements for any staff absences and cover teacher assignments
• sending communication to Middle School teachers and parents regarding student late and absences
• preparing attendance letters and transfer certificates in both Arabic and English as needed for communication with Middle School parents
• providing support and assistance to parents with their enquiries, requests, concerns, and ensuring high leave of customer service
• collaborating with teachers in addressing and supporting parents' needs and enquiries related to their children’s education
• assisting in the setting up and organization of Middle School student assemblies, Celebration of Learning events, parent-teacher conferences, other parent meetings and other special events.
• Assigning late room duty for teachers and ensuring that the late room is always covered
• Any other duties assigned by the Head of Middle School and Deputy Head of School for Learning, Analytics & Innovation (DHLAI)

Children Safeguarding and Welfare

ISL Qatar is fully committed to safeguarding and promoting the welfare of children and young people, with zero tolerance for any breaches of safeguarding standards. All applicants/new staff must undergo child protection screening, including employment references, prohibition from teaching checks, and a criminal records check (DBS or an equivalent certificate from the applicant’s country of residence).

All staff are required to actively support the school’s child protection and safeguarding commitments by complying with relevant policies, promoting student welfare, and promptly reporting concerns to Designated Safeguarding Lead(s).

Additional Information

Education is an ever-changing field, and all staff are expected to participate positively in schools’ activities and to adopt a flexible approach to their work.

It is understood that areas of responsibility of the job description are not necessarily a comprehensive definition of the post or an exhaustive list of all duties performed. The main duties and responsibilities are indicated above. Other duties of an appropriate level and nature may also be required, as directed by the Line Manager.