Zone Coordinator
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About the Role
We are seeking a highly organized and proactive Zone Coordinator to support the delivery of a dynamic and immersive festival zone within a large-scale festival environment.
Key Skills for This Role
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Overview
We are seeking a highly organized and proactive
Zone Coordinator
to support the delivery of a dynamic and immersive festival zone within a large-scale festival environment.
This role sits within the programming team and will work closely with the Crafts Zone Producer to bring to life a vibrant area featuring guest experiences and interactive programming.
This is a hands-on, fast-paced role ideal for someone who is detail-oriented, highly organized, and passionate about live events, cultural experiences, and creative environments.
Key Responsibilities
- Support the Crafts Zone Producer in the planning, coordination, and delivery of the festival zone programme.
- Assist in managing project timelines, schedules, trackers, and internal documentation.
- Prepare client-facing decks, presentations, briefs, reports, and status updates.
- Coordinate internal and external meetings, including scheduling, agendas, and meeting minutes.
- Support stakeholder communication across suppliers, vendors, partners, and internal teams.
- Assist in onboarding suppliers, ensuring all documentation, contracts, and requirements are completed accurately.
- Maintain accurate project records, trackers, and operational documents across all workstreams.
- Provide on-the-ground support during build, delivery, and live event operations.
Requirements
- Previous experience in project coordination, event programming, event management, cultural programming, or a similar role.
- Atleast 2 yrs of Live Events experience is preferred
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office and project management tools.
- Strong attention to detail and ability to work well in a fast-paced environment.
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Abu Dhabi, UAE
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