Workspace and Facility Management Associate (Base in Beijing) - Asian Infrastructure Investment Bank

Overview

Responsibilities

• Act as a primary coordination point between services contract owners HQ (FAS) and global hub offices to support centralized services delivery.
• Facilitate communication to ensure that hub offices' needs are addressed in line with HQ policies, standards, and timelines.
• Support service setup, transition, and ongoing operations for new and existing hub offices.
• Coordinate with internal stakeholders and service providers to implement standardized facilities and administrative procedures across hub offices.
• Provide operational support to centralized services covering multiple locations, ensuring consistency and efficiency.
• Support the management and tracking of the global hub office lease portfolio, including key lease terms, milestones, and obligations.
• Assist in monitoring lease-related risks, renewals, variations, and compliance requirements in coordination with HQ and external advisors.
• Maintain accurate and up-to-date lease records and documentation for all hub offices.
• Assist contract owners in managing centralized service contracts and vendors, including contract variations, vendor performance reviews, and service reporting.
• Assist with processing vendor payment claims and maintaining contract-related documentation.
• Support budget planning, budget execution tracking, and financial reporting related to hub office operations.
• Assist in identifying cost-efficiency opportunities and tracking the financial performance of centralized services.
• Collect, validate, and consolidate data related to leases, space, project delivery, facilities services, and financial and performance metrics.
• Support the development and upkeep of dashboards and management reports to enhance visibility, transparency, and data-driven decision-making across locations.
• Ensure data accuracy, consistency, and alignment with HQ reporting standards.

Requirements

• Minimum 3-5 years of relevant experience in facilities management, administration, or project support in multilocation or centralized models.
• Bachelor's degree in real-estate services, engineering, business administration, or a related field.
• Proficiency in using analytical and reporting tools.
• Strong coordination, organization, and communication skills.
• Ability to work with multiple stakeholders across locations and functions.
• Good analytical skills, with attention to detail, particularly in reporting and documentation.
• Proficiency in verbal and written English.
• AIIB is committed to diversity, transparency, and inclusion.
• We believe our strength comes from having a team with the right diverse skills, experiences, and abilities selected through a merit-based competitive process.
• We actively encourage applications from people from both within and outside AIIB members, regardless of nationality, religion, gender, race, disability, or sexual orientation.
• Join in AIIB's mission to promote sustainable infrastructure investments and to improve social and economic outcomes in Asia and beyond.
• Previous experience and qualifications will determine the grade and job title at which successful applicants will enter AIIB.
• ALL CURRENT VACANCIES * Closing Date: All opportunities close at 11:59 p.m. (GMT+8) on the dates listed.
• Job Type: Recruitment of staff is conducted through a merit-based competitive selection process. AIIB shall strive to provide employment opportunities open to all suitably qualified applicants, regardless of religion, gender, race, disability, sexual orientation or nationality.