Workplace Operations Coordinator - Part-Time

About ALKU

Qualifications

• Required
• Excellent organizational and time-management skills.
• Ability to multitask and thrive in a fast-paced environment.
• Strong verbal and written communication skills.
• Personable, self-motivated, and hard-working.
• Exceptional customer service skills with a strong sense of task ownership through completion.
• What We Provide
• Comprehensive onboarding and training from day one
• Dedicated mentorship and coaching
• Location & Work Environment
• On-site requirements
• 100% on-site presence during scheduled hours at the Charlotte office to ensure front desk coverage and seamless daily operations.
• Physical requirements
• Prolonged periods of sitting at a desk and working on a computer
• Ability to lift, carry, and maneuver items up to 15-30 lbs (e.g., packages, catering setups, and office inventory/supplies).
• Ability to walk and stand for extended periods while conducting routine rounds throughout the office facility, up to 4 times daily.
• What Happens Next
• Apply, and you'll hear from an Internal Recruiter within 1–4 business days if you're a match
• Equal Opportunity Employer
• ALKU is an Equal Opportunity Employer committed to fostering an inclusive workplace where all individuals are treated with respect and provided equal employment opportunities. Employment decisions are based on business needs, job-related qualifications, merit, and performance, without regard to any characteristic protected by applicable federal, state, or local law.
• ALKU is committed to providing reasonable accommodations to qualified individuals with disabilities and applicants throughout the hiring process, consistent with applicable law.
• Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Responsibilities

• The Workplace Operations Coordinator is a key part of our team as the primary front desk presence in our Charlotte office. This role keeps our daily office operations running seamlessly and serves as the main point of contact for everyone walking through our doors. The ideal candidate is an organized, dependable problem solver who takes pride in keeping the office looking sharp, running smoothly, and maintaining a high-energy environment for the company.
• Core Responsibilities
• Serve as the primary point of contact and representative for ALKU at the Charlotte reception desk, ensuring a welcoming, professional atmosphere for all employees, candidates, and visitors.
• Partner closely with Internal Recruiting (IR) to coordinate interview arrival logistics, candidate flow, and calendar updates.
• Maintain and manage the central guest calendar and reception schedule.
• Act as an active culture driver within Charlotte, setting a high-energy, positive tone for the office.
• Oversee the daily physical presentation, cleanliness, and functional flow of kitchens and common areas.
• Own inventory management for office supplies, executive kitchen stock, and snack inventory across the Charlotte and Franklin, TN offices (including ordering, organizing, and routine audits).
• Serve as the on-site point of contact for daily office vendors, deliveries, and routine building maintenance requests.
• Manage office ambiance, including background music and general setup, ensuring a vibrant and productive environment.
• Manage all incoming and outgoing company mail and packages, including creating external shipping labels.
• Lead the setup, execution, and breakdown for special events and the weekly Thursday bagel order.
• Assist Workplace Operations Team with ad-hoc administrative tasks, operational projects, and facilities initiatives as needed.
• What We're Looking For
• Excellent organizational and time-management skills.
• Ability to multitask and thrive in a fast-paced environment.
• Strong verbal and written communication skills.
• Personable, self-motivated, and hard-working.
• Exceptional customer service skills with a strong sense of task ownership through completion.
• Comprehensive onboarding and training from day one
• Dedicated mentorship and coaching
• Location & Work Environment
• 100% on-site presence during scheduled hours at the Charlotte office to ensure front desk coverage and seamless daily operations.
• Prolonged periods of sitting at a desk and working on a computer
• Ability to lift, carry, and maneuver items up to 15-30 lbs (e.g., packages, catering setups, and office inventory/supplies).
• Ability to walk and stand for extended periods while conducting routine rounds throughout the office facility, up to 4 times daily.
• Apply, and you'll hear from an Internal Recruiter within 1–4 business days if you're a match