Workday Student Principal Consultant, Records & Admissions

Key Responsibilities

• Lead discovery and design sessions for academic structure, student records, enrolment, unit and course changes, progression, leave of absence, withdrawal, completion and graduation.
• Lead Admissions design across Tertiary Admissions Centre (TAC) and direct entry channels, including the pathway and alternative entry routes used by international students, transfer and non-traditional applicants, covering application processing, assessment, offers, acceptances and deferrals.
• Configure Student Records and Admissions business processes, rules, eligibility, holds and statuses.
• Design the end-to-end handling of Tertiary Admissions Centre (TAC) applications, preferences, offer rounds and responses, and align and collaborate with integrations and technical teams on the full solution.
• Work with client teams to define how regional CRMs used for student recruitment interact with Workday Student, including the hand-off of prospect and applicant data.
• Define requirements that bridge functional design and integrations, including data mapping, triggers, timing, error handling and ownership, and work closely with integration teams through build and testing.
• Bring an understanding of how Australian or New Zealand universities manage student records to design discussions, so Workday Student is configured for local course structures, terminology, policy settings and reporting obligations.
• Ensure designs capture the data and processes needed for TCSI reporting, Unique Student Identifier (USI) requirements, international student obligations including PRISMS and Confirmations of Enrolment, and related compliance needs.
• Work with Student Financials and finance stakeholders to align the financial impacts of admission, enrolment, changes, withdrawal and completion events.
• Identify data, security, privacy, records management and reporting requirements across the student lifecycle.
• Document requirements, design decisions and configuration.
• Prepare and execute unit testing, support end to end and integration testing and assist with defect resolution.
• Support data conversion of historical student records, cutover preparation, training and go live readiness.
• Provide clear advice on Workday leading practices while recognising institutional context and policy obligations.
• Lead workstreams, coach and review the work of other consultants, and act as a trusted advisor to client process owners.
• Contribute reusable configuration guidance, test assets and delivery methods to the Cognizant Student Practice.
• Experience we are looking for
• Senior experience in student records, student administration, admissions, student systems or a related higher education function.
• Understanding of academic structure, enrolment, progression, completion and graduation processes, and how they are reflected in student records.
• Familiarity with Tertiary Admissions Centre processes, such as those run by UAC, VTAC, QTAC, SATAC or TISC, including application preferences, offer rounds and data exchange with institutions.
• Familiarity with CRMs commonly used for student recruitment in the region, such as Salesforce or Microsoft Dynamics 365, and how they connect to a student information system.
• Working knowledge of TCSI reporting, including how student, course and enrolment data is captured, validated and corrected.
• Familiarity with the regulations that relate to student records in Australia or New Zealand, such as the Higher Education Support Act, the ESOS Act and National Code, the Higher Education Standards Framework, USI requirements, privacy and state records legislation, or the Education and Training Act and Single Data Return.
• Ability to work with requirements that bridge functional and integration design, and to communicate confidently with both business and technical teams.
• Proven experience guiding business stakeholders through key operational and policy decisions, including presenting options, explaining trade-offs and securing agreement.
• Experience implementing, supporting or serving as a super-user for student information systems (SIS), with Workday Student experience highly regarded.
• Experience leading a workstream or team and mentoring other consultants or practitioners.
• Experience facilitating workshops, documenting decisions and working across student administration, admissions, international and technology teams preferred.
• Experience with testing, data conversion, training or deployment readiness activities preferred.

About the Cognizant Workday Student Practice

Qualifications

• Familiarity with Tertiary Admissions Centre processes, such as those run by UAC, VTAC, QTAC, SATAC or TISC, including application preferences, offer rounds and data exchange with institutions.
• Familiarity with CRMs commonly used for student recruitment in the region, such as Salesforce or Microsoft Dynamics 365, and how they connect to a student information system.
• Familiarity with the regulations that relate to student records in Australia or New Zealand, such as the Higher Education Support Act, the ESOS Act and National Code, the Higher Education Standards Framework, USI requirements, privacy and state records legislation, or the Education and Training Act and Single Data Return.

Preferred Qualifications

• Experience with testing, data conversion, training or deployment readiness activities preferred.