Welcome Center Representative

Program/Department Responsibilities

Take a S.E.C. to smile, engage, and connect with all who enter the lobby/reception area

Work to learn and use members’ names while in their presence.

Engage all people in conversation about their Y experience and if there’s anything we can offer that might make it even better

Respond to all account alerts and ensure member account sales and welcome center processes are carried out with integrity and accuracy according to procedures

Use cases to document all C.A.R.E. conversations, requests for membership modification, account management, etc.

Use leads to capture interest in all areas of the Y and to manage the success of our various events and campaigns

Give branch tours based on member interests with the goal of membership/program conversion and welcoming people to our branch community

Screen non-members/reciprocal members through the NationWide system

Practice C.A.R.E. during all member interactions

Check Microsoft Teams for necessary information that applies to the time of your shift

Provide information on facility, services and programs.

Enter data into the OCY computer system including membership, program, trips, events and miscellaneous sales correctly and in a timely manner.

Use the Old Colony Y member app as your tool to share schedules for open spaces and value based programming.

Aid members in learning and using the self-service kiosks within the lobby and from home on personal technology so that your focus can shift to how they are using/enjoying the branch

Answer telephones and make phone calls to gather/share information, check in on member satisfaction, and as needed

Be alert to safety factors and potential hazards. Play an integral role in the branch Emergency Action Plan.

Look for ways to improve satisfaction of the membership base through suggested changes/modifications

Be open, friendly and approachable to members.

Facilitate Introductions with members to other members and staff.

Be knowledgeable about the OCY, its programs and policies.

Be able to articulate the OCY’s mission, value and benefits.

Supervision of Personnel – None

Fiscal Responsibility

Receipt money transactions and program enrollments.

Responsible for closing at end of shift, including reconciliation.

Facility/Housekeeping Responsibility

Responsible for a neat, clean and organized lobby/welcome area.

Interdivisional/Community/Volunteer Responsibility

Ask members to participate in the Annual Campaign.

Be informed about volunteer opportunities and be able to articulate the role and importance of volunteers within the Y

Middleboro Branch