Virtual Executive Assistant

Role overview

Core responsibilities

• Manage calendars, appointments, meeting agendas, schedules, reminders, and follow-up activities.
• Manage email and correspondence; prepare documents, presentations, reports, and meeting materials.
• Organize digital files, maintain records, coordinate virtual meetings, and assist with administrative tasks.
• Conduct online research and compile information for meetings and business activities.
• Track project action items, follow up with stakeholders, and document executive priorities.
• Coordinate travel, event scheduling, online bookings, and other administrative arrangements when required.
• Communicate with executives and internal or external stakeholders while handling sensitive information with discretion.
• Adapt to multiple requests, changing schedules, urgent tasks, and competing deadlines.

Qualifications

• A bachelor’s degree or equivalent academic background in Business Administration, Management, Communications, Office Administration, or a related field is preferred.
• Strong organizational, time-management, prioritization, and attention-to-detail skills.
• Strong written and verbal communication and interpersonal skills; maintain a professional, courteous style.
• Proficiency in Microsoft Office, Google Workspace, Microsoft Teams, Zoom, calendar applications, and digital productivity tools.
• Ability to manage email, documents, spreadsheets, presentations, digital files, and records accurately.
• Research, information-gathering, and document-preparation skills, including preparing agendas, notes, action-item lists, reports, and presentations.
• Demonstrate discretion, confidentiality, integrity, and professionalism when handling sensitive business or personal information.
• Work independently, take initiative, solve administrative problems, adapt to changing priorities, and follow through on tasks.
• Maintain clear communication and digital organization in a virtual working environment.

Work arrangement

• The description identifies this as a fully digital, remote working role.