Virtual Executive Assistant

Role overview

Administrative and executive support

• Manage calendars, appointments, schedules, reminders, and follow-ups; coordinate meetings and prepare agendas and materials.
• Manage email and correspondence, prepare documents and presentations, organize digital files, and maintain records.
• Prepare reports, compile information, conduct online research, and organize materials for meetings and business activities.
• Coordinate executive communications with internal and external stakeholders, using discretion with sensitive information.
• Track project action items, follow up with stakeholders, and keep agreed tasks visible and documented.
• Assist with travel coordination, event scheduling, online bookings, and other administrative arrangements when required.

Qualifications and skills

• A bachelor's degree or equivalent academic background in Business Administration, Management, Communications, Office Administration, or a related field is preferred.
• Strong organization, time management, attention to detail, prioritization, and ability to manage multiple requests.
• Strong written and verbal communication and interpersonal skills; communicate professionally with executives, colleagues, clients, and external stakeholders.
• Proficiency in Microsoft Office, Google Workspace, Microsoft Teams, Zoom, calendar applications, and other digital productivity tools.
• Ability to prepare agendas, notes, action-item lists, reports, presentations, spreadsheets, and digital files accurately.
• Strong research, information-gathering, and document-preparation skills.
• Maintain discretion, confidentiality, integrity, and professionalism when handling sensitive business or personal information.
• Work independently, take initiative, solve problems proactively, and adapt to changing schedules, priorities, requirements, and digital workflows.
• Maintain digital organization, accurate records, and consistent communication in a virtual working environment.

Work arrangement

• This is a fully digital support role in a remote working environment.