Virtual Asistant

Role

Administrative support

• Manage calendars, schedule meetings, organize digital files, and prepare basic reports and documentation.
• Handle email and phone inquiries; maintain accurate records and databases.
• Assist with data entry and document formatting.
• Coordinate internal and external communications and support project teams with follow-up tasks.
• Update simple spreadsheets or tracking tools.
• Maintain confidentiality, meet deadlines, and communicate proactively with team members across locations.

Qualifications

• Strong administrative and organizational abilities, including calendar management, file organization, and task prioritization.
• Proficiency with common office and collaboration tools, such as Microsoft Office or Google Workspace, video conferencing platforms, and cloud-based document sharing.
• Effective written and verbal communication skills in English; Arabic or Portuguese is an advantage.
• Comfort with remote and hybrid work, reliable internet access, and the ability to work independently with minimal supervision.
• Attention to detail and accuracy in data entry, documentation, and record-keeping.
• Professionalism, discretion, and appropriate handling of confidential information.
• Strong time management and ability to meet deadlines across multiple tasks and stakeholders.
• Previous Virtual Assistant, administrative assistant, or similar support experience is preferred.
• Basic project coordination or engineering/consulting environment familiarity is a plus.
• A high school diploma is required; related additional training or education is beneficial.