Vendor Operation Coordinator - IS(CPI) - Khobar - KSA

Job Summary

Key Responsibilities

• Coordinate daily operational activities between vendors, field teams, and internal departments.
• Act as the primary point of contact for vendors regarding scheduling, mobilization, and operational requirements.
• Ensure vendor compliance with contractual terms, scope of work, quality standards, and HSE requirements.
• Plan and coordinate inspection, fabrication, construction, or service activities in collaboration with operations teams.
• Track vendor performance, productivity, and deliverables against agreed KPIs.
• Support mobilization and demobilization planning, including manpower, equipment, and logistics.
• Review vendor documentation such as method statements, schedules, inspection reports, invoices, and certifications.
• Coordinate report submission timelines and follow up on outstanding deliverables.
• Resolve operational issues, delays, or conflicts and escalate critical concerns when required.
• Maintain accurate operational records, vendor logs, and performance reports.
• Support cost control by tracking work completion, quantities, and variations where applicable.
• Ensure effective communication between site teams, management, clients, and vendors.
• Issue Quotations , PR, PO

Qualifications & Experience

• Bachelor’s degree or diploma in Engineering, Business Administration, Operations Management, or a related field.
• Minimum 2–5 years of experience in vendor coordination, operations, or project support roles (preferably in oil & gas, construction, or industrial services).
• Experience working with third‑party vendors, subcontractors, or inspection agencies is preferred.

Skills & Competencies

• Strong coordination and organizational skills
• Excellent communication and interpersonal abilities
• Good understanding of operational workflows and vendor management
• Ability to work under pressure and manage multiple priorities
• Proficiency in MS Office (Excel, Word, Outlook, PowerPoint)
• Knowledge of ERP or vendor management systems is an advantage
• Problem‑solving and decision‑making capability
• Attention to detail and strong follow‑up skills

Key Performance Indicators (KPIs)

• Vendor productivity and schedule adherence
• Timely mobilization and execution of services
• Quality and completeness of vendor deliverables
• Compliance with contract and HSE requirements
• Effective communication and issue resolution

Working Model : Onsite