University Registrar

Position Summary

Academic Records & Registration

• Oversee the full student lifecycle processes: admission record activation, registration, add/drop, withdrawal, and progression tracking.
• Ensure accuracy, security, and audit readiness of student academic records in line with local and international standards.
• Manage transcripts, degree audits, and enforce approved study plans as per CAA-authorized program structures.
• Validate graduation eligibility in strict adherence to approved credit hours and program requirements.

Regulatory Compliance & Academic Governance

• Ensure institutional compliance with MOHESR, CAA, and applicable international accreditation requirements.
• Maintain and update academic regulations, ensuring alignment with approved program specifications and Outcome-Based Framework (OBF) principles.
• Serve as the Registrar representative to academic governance bodies (e.g., University Council, Academic Council, Curriculum Committees).
• Support external audits, accreditation reviews, and CAA reporting requirements.

Student Information Systems & Digital Infrastructure

• Lead the management and continuous enhancement of the Ellucian Banner Student Information System and related platforms (e.g., CRM Advise, Moodle integration).
• Ensure data integrity, system security, and compliance with institutional data governance standards.
• Drive process automation and digital transformation initiatives across registration and academic services.

Academic Scheduling & Program Integrity

• Oversee academic calendar development in alignment with MOHESR directives.
• Ensure course scheduling, timetabling, and section offerings adhere to approved program structures and faculty workload policies.
• Manage the academic catalog and ensure accurate publication of curricula, study plans, and course specifications.

Graduation, Certification & Official Documentation

• Supervise graduation audits and ensure compliance with all degree requirements and CAA-approved program structures.
• Oversee issuance of diplomas, transcripts, and official attestations in line with MOHESR requirements.
• Coordinate graduation ceremonies and certification processes.

Data Management, Reporting & Institutional Effectiveness

• Provide accurate academic data and analytics to support planning, KPIs, rankings, and decision-making.
• Prepare official reports for

Mohesr, Caa

• , and international accreditation bodies.
• Support institutional effectiveness, assessment cycles, and quality assurance processes.

Leadership & Operational Excellence

• Lead the Registrar’s Office, ensuring high service standards, efficiency, and compliance.
• Develop staff capabilities in systems, policies, and student service delivery.
• Establish clear SOPs, internal controls, and performance metrics.

Stakeholder Engagement

• Act as the central liaison between colleges, Deanships, IT, Student Services, and external regulatory bodies.
• Provide guidance to faculty and students on academic regulations, progression, and graduation requirements.
• Ensure clear communication of policies and deadlines across the University.

Qualifications & Experience

• Master’s degree in Higher Education Administration, Business Administration, or a related field.
• Minimum 10–15 years of progressive experience in higher education administration, including at least 5 years in a senior registrar or academic services leadership role.
• Strong working knowledge of MOHESR and CAA regulatory frameworks (essential).
• Proven experience with Ellucian Banner or equivalent SIS; experience with advising/CRM systems is an advantage.
• Demonstrated experience in academic governance, compliance, and accreditation processes.
• Excellent leadership, analytical, and communication skills (Arabic is an advantage).

Core Competencies

• Regulatory compliance (MOHESR/CAA) and academic governance
• Outcome-based education and program integrity oversight
• Data governance, analytics, and institutional reporting
• Digital systems leadership
• Operational excellence and process control
• Stakeholder engagement and cross-functional coordination
• Change management and continuous improvement