Total Rewards Manager

RESPONSIBILITIES

• PAYROLL:
• Manage the company’s payroll operations, including time and attendance, responding to payroll-related questions, and ensuring timely and accurate processing of payroll for all employees
• Assist in internal and external audits and examinations, compliance, and tax audits
• Coordinate with the Human Resources department to ensure accurate and timely processing of new hires, terminations, and other employee changes
• Maintain accurate and current employee payroll records including tax withholding forms, payroll deductions, changes in employee status, and other payroll information
• Manage, coach, and develop the Payroll & Benefits Administrator and assume responsibility for success
• Lead the development and implementation of payroll related policies
• Streamline payroll processes and workflows when possible
• Manage sensitive and confidential matters like organizational changes, planning, and protecting the security of information, data, and files
• Support the VP, Process Improvements & Total Rewards with challenging assignments and process enhancements
• Be a brand ambassador and a culture carrier for ESRT
• BENEFITS STRATEGY & ADMINISTRATION:
• Oversee the administration of all employee benefit programs including benefits enrollment, FMLA, PFL, retirement, worker’s compensation, disability, and related programs
• Maintain relationships with and partner with vendors to compile annual benefit census reports, annual benefit renewal bids, and annual 401(k) discriminatory testing
• Conduct open enrollment meetings with new employees, advise employees on eligibility, provisions, and all other benefits-related matters
• Resolve benefits issues and recommend changes to improve the efficiency of the benefits function
• Ensure timely processing of all benefits-related invoices for corporate and union employees
• Review monthly billings for accuracy and all group plans and process invoice reconciliations
• Prepare and distribute written and verbal communications to inform employees of benefits programs such as insurance plans, 401(k), and other ESRT-sponsored plans
• Perform system audits of ESS system and ensure timely processing and payment for all union 401(k) and benefits remittances
• Manage all wellness initiatives for ESRT corporate employees
• UNION:
• Maintain accurate and current employee payroll records
• Maintain the 32BJ Employer Self-Service System and make sure records reconcile with ESRT records
• Pay monthly union benefits and dues
• Manage all agency audits for payroll, and benefits as required to reconcile union payments
• Develop a close working partnership with the unions and Business units on all union payroll matters
• ACCOUNTING:
• Assist with the monthly financial close by preparing account reconciliations, submitting journal entries, and working cross functionally with other internal stakeholders to obtain relevant information
• Act as the subject matter expert for all payroll-related accounting matters
• Assist in various ad-hoc projects as needed

WHAT SUCCESS LOOKS LIKE

REQUIRED SKILLS / ABILITIES

EDUCATION & EXPERIENCE

PHYSICAL REQUIREMENTS

WHAT YOU CAN EXPECT

BENEFITS

• Competitive base salary and bonus
• Health/Dental/Vision insurance
• Company sponsored Life, AD&D, STD (with Salary Continuation), and LTD Insurance
• Voluntary Enhanced LTD Program
• Voluntary Hospital, Accident, and Cancer Programs
• 401(k) with 100% match up to 5%
• Paid parental leave
• Pre-tax transit accounts
• Employee Assistance Program for emotional, financial, and legal support

WELL-BEING