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Timekeeping / Data Entry Coordinator

ABM US
Irving, USA
Full-time
Junior · 2+ years experience
Onsite
Discovered 2 weeks ago

Full Job Posting

Qualifications

  • Education: High School Diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
  • Experience: Minimum of 2 years of administrative or office management experience.
  • Skills:
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritize workload effectively.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team.
  • Working Conditions:
  • Environment: Office setting, Monday to Friday, with occasional requirements for overtime.
  • Physical Requirements: Ability to sit for extended periods, use a computer, and perform light physical tasks such as lifting up to 25 pounds
  • Minimum of 2 years of administrative or office management experience.

Responsibilities

  • Administrative Support: Perform general office duties such as answering phones, responding to emails, handling mail, and greeting visitors.
  • Document Management: Prepare, edit, and distribute reports, memos, and other documents. Maintain accurate records and filing systems.
  • Scheduling: Coordinate and schedule meetings, appointments, and events. Manage calendars for executives and team members.
  • Communication: Serve as a liaison between different departments, handling information requests and queries from internal and external parties.
  • Office Coordination: Order office supplies, handle office equipment maintenance, and ensure the workplace is clean and organized.
  • Data Entry and Reporting: Input data accurately into databases and generate reports as required. Maintain confidentiality of sensitive information.
  • Project Assistance: Support special projects and provide assistance to various departments as needed.
  • Timekeeping Data Entry: Assist with payroll-related record keeping and support the timely processing of payroll while maintaining confidentiality of employee information.

Preferred Qualifications

  • Education: High School Diploma or equivalent required; Associate’s or Bachelor’s degree preferred.

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