The Core Engineering, Administrative Assistant, Dallas

RESPONSIBILITIES

• Extensive and proactive diary and telephone management, including prioritization and coordination with senior stakeholders and global assistants across multiple time-zones;
• Arranging domestic and international travel and processing expenses;
• Providing ad hoc support to wider senior management group when required;
• Acting as the main point of contact for administrative queries for the region;
• Coordinating the onboarding and provisioning of new hires and consultants;
• Processing new employees, transfers, termination, etc. in the internal systems;
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required;
• Additional assignments and project work as per business requirements;
• Flexibility to support assistant colleagues and cover when necessary;
• Responsible for participation in general administrative duties (printing, copying, filing, faxing, archiving), ad-hoc projects, committees and/or group events.

SKILLS

• Minimum 5 years’ previous experience as an Administrative Assistant supporting at senior management/managing director level
• Proficient working knowledge of Microsoft Office including Outlook, PowerPoint and Excel;
• Excellent written and verbal communication skills along with ability to communicate clearly, concisely and confidently;
• Strong attention to detail, organized, efficient, and highly motivated;
• Can-do attitude and eagerness to grow with the department;
• Ability to build and maintain strong working relationships along with willingness to work collaboratively amongst assistant and admin team based both locally and globally;
• Ability to take on and prioritize a variety of time-sensitive tasks and projects whilst remaining flexible as priorities change;
• Proactivity as ability to take initiative, follow up where necessary without prompting and seek clarification when needed;
• Strong work ethic with a positive attitude and growth mindset;
• Ability to work well under pressure and stay professional in a busy and sometimes hectic environment;
• Discretion as ability to handle sensitive matters confidentially at all times.

ABOUT GOLDMAN SACHS

Qualifications

• Minimum 5 years’ previous experience as an Administrative Assistant supporting at senior management/managing director level
• Proficient working knowledge of Microsoft Office including Outlook, PowerPoint and Excel;
• Excellent written and verbal communication skills along with ability to communicate clearly, concisely and confidently;
• Strong attention to detail, organized, efficient, and highly motivated;
• Can-do attitude and eagerness to grow with the department;
• Ability to build and maintain strong working relationships along with willingness to work collaboratively amongst assistant and admin team based both locally and globally;
• Ability to take on and prioritize a variety of time-sensitive tasks and projects whilst remaining flexible as priorities change;
• Proactivity as ability to take initiative, follow up where necessary without prompting and seek clarification when needed;
• Strong work ethic with a positive attitude and growth mindset;
• Ability to work well under pressure and stay professional in a busy and sometimes hectic environment;
• Discretion as ability to handle sensitive matters confidentially at all times.