Tender & Sourcing Specialist

Position Summary

Tender Management

• Monitor and identify tender opportunities from government and private healthcare institutions in Qatar.
• Review tender specifications, requirements, and technical documentation.
• Coordinate with suppliers to obtain required documents, pricing, and product information.
• Prepare and submit complete tender proposals within specified deadlines.
• Ensure compliance with tender requirements, regulations, and company policies.
• Maintain an organized database of tenders, submissions, awards, and contracts.
• Follow up on tender results, clarifications, and contract awards.

International Sourcing & Supplier Management

• Identify and evaluate potential international suppliers and manufacturers for medical devices, pharmaceuticals, consumables, and healthcare products.
• Request quotations, technical documents, certifications, and commercial terms from suppliers.
• Conduct supplier comparisons and cost analyses to identify the most competitive solutions.
• Negotiate pricing, delivery terms, and commercial conditions with suppliers.
• Establish and maintain strong relationships with existing and prospective suppliers.

Quotation & Commercial Support

• Prepare quotations and commercial proposals for hospitals, healthcare facilities, and other customers.
• Ensure pricing accuracy and profitability in accordance with company objectives.
• Coordinate with finance, logistics, and regulatory teams to obtain necessary information for quotations.
• Support sales and business development teams with product pricing and commercial information.

Market Research & Business Development Support

• Conduct market research to identify new products, suppliers, and business opportunities.
• Monitor market trends, competitor activities, and customer requirements.
• Support product registration initiatives by coordinating with suppliers and regulatory teams.
• Assist in expanding the company's portfolio through strategic sourcing activities.

Documentation & Reporting

• Maintain accurate records of supplier communications, quotations, contracts, and tender documents.
• Prepare periodic reports on tender activities, sourcing projects, and supplier performance.
• Ensure proper filing and documentation in accordance with company procedures.

Education

• Bachelor’s degree in pharmacy, Biomedical Engineering, Business Administration, Supply Chain Management, or a related field.

Experience

• Minimum 2–5 years of experience in tender management, procurement, sourcing, or healthcare business development.
• Experience in the pharmaceutical, medical device, or healthcare industry is preferred.
• Familiarity with healthcare tenders and procurement processes in Qatar is an advantage.

Skills & Competencies

• Strong analytical and negotiation skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Experience with ERP systems and tender portals is an advantage.
• Fluency in English; Arabic is a plus.

Key Performance Indicators (Kpis)

• Number of tenders identified and submitted.
• Tender success and award rate.
• Cost savings achieved through sourcing activities.
• Number of new qualified suppliers identified.
• Accuracy and timeliness of quotation submissions.
• Revenue generated from tender and sourcing activities.
• Compliance with tender and procurement procedures.

Preferred Attributes

• Self-motivated and proactive.
• Strong commercial awareness.
• Ability to work independently and under pressure.
• Professional approach when dealing with international suppliers and healthcare institutions.
• Commitment to continuous learning and market awareness.

Position Type:** Full-Time

Location:** Doha, Qatar (Life Pharma)