Temporary Part-Time Manager of Purchasing and Contracts - HFA501

This temporary, part-time assignment provides immediate support for the University's purchasing and contract activities while a permanent staffing solution is pursued. The incumbent will support day-to-day purchasing, vendor administration, competitive sourcing, contract coordination, and related reporting. The role works closely with the Budget Office, Finance, Legal, Financial Information Systems, and campus departments to help maintain timely service, appropriate controls, and compliance with University policies and contractual requirements.

Three months from the assignment start date. The appointment paperwork must state the specific start date and corresponding end date. Any extension requires additional review and approval.

Position Duties

Review catalog and non-catalog purchase orders within delegated authority, confirming required documentation, budget authorization, competitive sourcing requirements, policy compliance, and use of existing contracts.

Support competitive sourcing activities, including requests for proposals, bids, and quotations; assist departments with requirements, proposal evaluation, due diligence, supplier selection, and documentation.

Coordinate assigned contracts from intake and review through execution, renewal, amendment, or expiration, and escalate legal, financial, privacy, cybersecurity, insurance, and other material risks to the appropriate University offices.

Maintain the central contract repository and renewal calendar; monitor key dates, notice periods, pricing adjustments, insurance requirements, and approvals

Support vendor onboarding and maintain accurate vendor records, tax documentation, supplier classifications, and related information.

Analyze purchasing, supplier, and contract data to identify savings, vendor consolidation, contract utilization, and process improvement opportunities.

Develop and maintain purchasing and contract reports, dashboards, metrics, and custom queries.

Serve as a functional resource for e-procurement and related financial systems, including issue resolution, business requirements, testing, and approved enhancements.

Respond to purchasing and contract questions from schools and administrative departments and help address incomplete or unsupported requests.

Maintain confidentiality and ethical standards in vendor evaluations, bids, negotiations, and purchasing decisions.

Performs other such duties as may be assigned from time to time.

Supervision Exercised

No regular staff supervision is anticipated. The incumbent may coordinate purchasing and contract work across departments and project teams but does not hold final legal or institutional contracting authority unless formally delegated.

Position Qualifications

Bachelor's degree in Business Administration, Finance, Supply Chain Management, Information Systems, or a related field preferred.

Relevant experience in purchasing, strategic sourcing, contract administration, finance, or a related function; higher education or similarly complex organizational experience preferred.

Experience reviewing purchase requests, supporting competitive bids or RFPs, analyzing supplier proposals, and coordinating contract and vendor processes.

Strong analytical ability, attention to detail, and proficiency with Excel and reporting tools.

Experience with ERP and e-procurement platforms; Banner and Jaggaer experience preferred.

Strong written, verbal, customer service, negotiation, and problem-solving skills.

Ability to manage competing deadlines, exercise sound judgment within established authority, and work independently in a part-time temporary capacity.

Work Hours

Part time, up to 28 hours per week, based on departmental needs.

About the Institution

Ranked in the top 9% of private US colleges that provide the best return on tuition investment, Pace University transforms the lives of its diverse students—academically, professionally, and socioeconomically. Currently, the University enrolls more than 13,000 students in more than 150 bachelor’s, master’s, and doctoral programs. Pace University is at the forefront of creating opportunity. Through the convergence of strong academics, experiential learning, and dedicated advising, Pace University empowers its students and positively impacts its communities.

Benefits Offered

Pace University provides a competitive benefit program designed to offer the following:

Medical, vision and dental insurance for preventive care or diagnostic and surgical procedures as well as an incentivized medical plan waiver option for those who choose not to participate (FT Employees).

Income protection in the event an employee is not actively at work, due to illness (FT Employees).

403B investment opportunity to save toward financial security in retirement (PT and FT Employees).

Programs and services that assist in balancing work and personal life (PT and FT Employees).

Educational opportunities for the employee and eligible members of their family to pursue a degree at Pace or another higher education institution (PT and FT Employees).

Opportunity for faculty and staff to participate in Pace’s award-winning health and wellness program, Pace Yourself to Wellness , which is designed to inspire employees to engage in healthy habits while optimizing health care resources (PT and FT Employees).

Discount purchase plans for everything from entertainment, shopping and travel (PT and FT Employees).

AA/EEO Statement

Pace University is committed to achieving full equal opportunity in all aspects of University life. Pursuant to this commitment, the University does not discriminate on the basis of actual or perceived sex, gender or gender identity; race; color; national origin; religion; creed; age; disability; citizenship; marital or domestic partnership status; sexual orientation or affectional status; genetic predisposition or carrier status; military or veteran status; status as a victim of domestic violence, sex offenses or stalking; or any other characteristic protected by law federal, state or local law, rule or regulation.

Annual Security Report Notice

Pace is committed to ensuring the safety and security of the students, faculty, staff and visitors to the University. In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University’s Safety and Security department publishes an Annual Security and Fire Safety Report, which can be accessed here . The report contains information on security policies as well as crime and fire statistics for the University.