Temporary Administrative/Office Support Specialist 1 - (Scanner)

About the Department

Position Duties

• Scan physical plan sets using department scanning equipment during scheduled hours. Organize, catalog, and inventory scanned documents to create accurate digital records. Maintain consistent file-naming conventions and electronic storage procedures. Handle and prepare fragile or aging documents for scanning. Work with Building Department staff to prioritize plan sets and track progress. Perform other related duties as assigned to support the scanning project.
• Scan physical plan sets using department scanning equipment during scheduled hours.
• Organize, catalog, and inventory scanned documents to create accurate digital records.
• Maintain consistent file-naming conventions and electronic storage procedures.
• Handle and prepare fragile or aging documents for scanning.
• Work with Building Department staff to prioritize plan sets and track progress.
• Perform other related duties as assigned to support the scanning project.

Minimum Qualifications

• Strong attention to detail and accuracy. High School Diploma required. Ability to perform repetitive scanning tasks efficiently. Basic computer skills and ability to use digital file organization systems. Ability to lift and move plan sets up to 20 lbs. or similar materials as needed. Reliability and ability to follow established procedures. Prior experience with scanning or clerical document management is helpful but not required.
• Strong attention to detail and accuracy.
• High School Diploma required.
• Ability to perform repetitive scanning tasks efficiently.
• Basic computer skills and ability to use digital file organization systems.
• Ability to lift and move plan sets up to 20 lbs. or similar materials as needed.
• Reliability and ability to follow established procedures.
• Prior experience with scanning or clerical document management is helpful but not required.

Other Qualifications

• To apply, please submit your resume, cover letter, and application by clicking “Apply.” Applications will be accepted until 11:59 AM on Wednesday, October 7, 2026. The Town of Needham is an Equal Opportunity Employer and is committed to fostering an inclusive and encouraging workplace. There shall be no discrimination on the basis of race, age, gender, national origin, disability, religion or belief, sexual orientation, marriage/civil partnership, pregnancy/maternity, veteran status, or any other protected class. We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills, and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone. For general employment inquiries, please contact us at [email protected]. The Town of Needham will endeavor to provide reasonable accommodation to a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact us at [email protected].
• To apply, please submit your resume, cover letter, and application by clicking “Apply.”
• Applications will be accepted until 11:59 AM on Wednesday, October 7, 2026.
• The Town of Needham is an Equal Opportunity Employer and is committed to fostering an inclusive and encouraging workplace. There shall be no discrimination on the basis of race, age, gender, national origin, disability, religion or belief, sexual orientation, marriage/civil partnership, pregnancy/maternity, veteran status, or any other protected class. We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills, and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.
• For general employment inquiries, please contact us at [email protected].
• The Town of Needham will endeavor to provide reasonable accommodation to a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact us at [email protected].

Benefits

• This position is not eligible for benefits.