Technical Support Technician

Reporting to the Senior Manager, the role is responsible for managing and maintaining all important documents hardcopy and/or electronic format.

Provide administrative assistance to the Senior Manager in his reporting obligations and other functions.

Maintain a reliable data entry system accommodated by tasks such as filing hardcopies, scanning, electronic management, filing and processing, archiving and document tracking, inputs the document data into the standard registers whilst ensuring that the information is accurate and up to date.

Your role Assist the Senior Manager in discharging his duties.

Recording and archiving all hardcopy and softcopy documents, transactions, process, classification, registration, archiving and distribution.

Prepare & distribute correspondences, reports, memorandums, reports, schedules and materials for publication, presentation etc.

Answer correspondence as directed.

Maintain confidential information of office related information.

Control drawings, specification, design records, standards, procedures, correspondence, minutes of meetings and supplier documents, etc.

Maintaining an appropriate electronic database as backup to a traditional hardcopy archive system for easy storage and access to all internal and external correspondence and data.

Proficient in Electronic Documentation Management Software systems.

Providing contract and other information to pre and post contract sections which may include general formalities such as holiday forms etc.

Providing data entry and word processing services as and when required.

Assisting managers in producing various reports, tables and presentation material.

Scans letters and documents etc..., and files electronically in the Computer Reference Number sequence.

Copies/scans and distributes the required documents, assisting as required.

Maintains the documents and drawings in the Document Control section under safe custody without any damage or deterioration with easy traceability.

Maintains the files and control logs as required by the section.

Carry out all and any other tasks, services, instructions, functions related to his profession and as directed by the Authority or his representative.

The Staff shall travel to sites and/or any location as may be necessary in the carrying out of their duties and services or as may be directed by the Authority.