Technical Office Assistant

As a key member of the project delivery team, you will support Project Managers (PMs), design professionals, and Construction Contract Administration (CCA) staff. You will:

Lead Project Setup & Coordination: Assist PMs with project initiation tasks, including directory creation, setting up project numbers, tracking agreements, and helping generate Owner/Contractor (AIA and EJCDC) Agreements.

Manage Document Control: Maintain complete, organized project files according to firm standards. Prepare, log, track, and archive contracts, amendments, meeting minutes, submittals, RFIs, pay applications, and change orders.

Support Construction Administration (CCA): Provide critical administrative support during construction—ensuring RFIs, submittals, and field documentation are properly prepared, logged, distributed to team members, and tracked to resolution.

Assemble Specifications & Deliverables: Assist with the preparation, quality control, organization, and assembly of project manuals, specification books, and bidding/procurement documents.

Maintain Process Standards: Reinforce firm-wide operational procedures, flag missing documentation or process gaps, and collaborate with TOAs across regional offices to balance workload and maintain consistency.

Experience & Education: High school diploma or equivalent required (Associate’s or Bachelor’s degree preferred); prior experience supporting technical, architectural, engineering, or construction staff is highly advantageous.

Software & Industry Tools: Proficiency in Microsoft Office (Word, Excel, Outlook). Familiarity with project platforms and industry contract/spec tools such as Procore, SpecLink, AIA, or EJCDC contracts is a strong plus.

Key Competencies: Exceptional organizational skills, laser focus on detail and accuracy, and the ability to manage competing priorities across multiple active projects.

Communication: Strong written and verbal communication skills, with a collaborative, proactive approach to problem-solving.

Joining our team means becoming part of a forward-thinking organization committed to providing an environment where our employees can thrive.

Flexible Working Environment: We prioritize work-life balance and offer a remote-hybrid opportunity that combines hands-on regional office collaboration with the flexibility of working remotely.

Tailored Career Development: We invest in your growth, providing opportunities to deepen your knowledge of project management, construction administration, and technical operations.

Innovative Work Environment: We foster a culture of innovation and collaboration, where ideas are valued and proactive contributions are encouraged.

Professional Growth: We offer continuous learning, internal cross-training, and professional advancement within our firm-wide project support team.

Competitive Compensation: We offer a competitive salary and comprehensive benefits package, including an Employee Stock Ownership Plan (ESOP), to reward your dedication.