Technical Assistant/Project Coordinator

Schedule

• Full-time, in-office position, generally Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional overtime based on business needs.
• What We’re Looking For
• We’re looking for someone who takes ownership of their work and can anticipate what needs to be done rather than simply waiting for instructions. The successful candidate will become an important part of the project team by keeping documentation organized, following up on outstanding items, supporting Project Managers, and helping ensure projects stay accurate, organized, and on schedule.
• Salary range: Depends on experience
• Your information will be kept confidential according to EEO guidelines.
• For more information, please visit www.socotec.us
• Job Type: Full-Time
• SOCOTEC is an Equal Opportunity Employer.

About SOCOTEC:

Qualifications

• Associate’s or Bachelor’s degree preferred in business administration, construction management, engineering technology, project management, or a related field.
• 2+ years of experience in a professional business, technical, or project-support environment preferred.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple projects, priorities, and deadlines simultaneously.
• Intermediate proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Ability and willingness to learn project management, billing, and reporting software.
• Strong judgment, professionalism, integrity, and ability to handle confidential or sensitive information.
• Ability to work collaboratively with Project Managers, technical staff, administrative personnel, and clients.

Responsibilities

• Support Project Managers with the day-to-day administrative and coordination needs of multiple projects.
• Communicate with clients, Project Managers, technicians, inspectors, and other project staff regarding project requirements, deliverables, and outstanding items.
• Coordinate the preparation, formatting, review, and distribution of project reports and deliverables.
• Assist with project setup, contracts, work authorizations, certificates of insurance, and other project documentation.
• Maintain accurate and organized electronic project files, client information, distribution lists, and project records.
• Assist with proposals, change orders, amendments, certifications, and project closeout documentation.
• Support project billing by reviewing hours, units, WIP information, supporting documentation, and other billing information.
• Track project deadlines, client requests, contractual requirements, and outstanding follow-up items.
• Prepare spreadsheets, correspondence, reports, and other project-related materials.
• Assist Project Managers with scheduling meetings, coordinating deliverables, and maintaining project schedules and administrative requirements.
• Provide general administrative and technical support to project teams as needed.