Team Coordinator (Saudi National)

Overview

Job Description

Team Coordinator (Saudi National)

What You'Ll Be Doing

• Implements document and data management solutions with a primary focus on document control and records management. Administers data/document management applications.
• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures are required for certain approvals) are satisfactorily met throughout the project.
• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific applications. Initiates and responds to routine correspondence related to the area of responsibility.
• Keeps abreast of department technologies, techniques, and services relevant to the area of responsibility. Works with other staff members as needed to develop and improve services. Responds to a changing technology environment and participates in decision-making activities related to customer needs.
• Provides assistance to users in capturing and locating electronic information.
• Maintains an established data distribution system and schedule for the assigned project based on client, project, department, and supplier requirements. May revise the system or schedule to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and internally produced documents.
• Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or client guidelines; provides assistance with document retrieval.
• Assists junior document control staff to ensure effective implementation of project-specific procedures.
• Assists in reviewing contract documents.
• Assists in reviewing and implementing contract conditions.
• Good knowledge of Saudi purchasing law.
• Serves as liaison between support group, home office, and field personnel. Interfaces with groups inside and outside the organization.
• Delegates and directs the work activities of the project document control team.
• Performs other duties commensurate with functional level and responsibilities.
• Contributes as a team player who is deadline driven and works well with others.

What Required Skills You'Ll Bring

• 3+ years of relevant work experience.
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, and Excel. Assignments will require working knowledge of electronic document management systems.
• Good written and oral communication, organizational, and interpersonal skills, and demonstrated ability to interact effectively with project personnel and management.
• Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
• We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars!
• Imagine next and join the Parsons quest—APPLY TODAY!
• Parsons is aware of fraudulent recruitment practices.
• To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.