Talent Aquisition Admin

About This Role

Job

Positioning : As a core support role of the TA team, focus on

coordinating the entire interview process for candidates, sorting out and

filing various recruitment-related documents, providing efficient

administrative and process support for TA members, and ensuring the smooth

progress of recruitment work.

•         

II. Core Job Responsibilities

(I) Full-process Assistance in Interview Process

(Core Work)

1.      

Assist TA members in promoting candidate interview

arrangements. After receiving interview requirements, coordinate the time

between candidates and interviewers, confirm the interview form

(on-site/video/phone call) and interview location/link, and send interview

notifications (including interview guidelines, process, interviewer

information, etc.) to ensure consistent and complete information for all

parties.

2.      

Pre-interview Preparation: Sort out candidate

resumes, interview evaluation forms and other relevant materials in advance and

send them to the corresponding interviewers; confirm the arrangement of the

interview venue and equipment debugging (video interview software, microphone,

etc.), check for potential problems, and ensure the smooth conduct of the

interview.

3.      

In-interview Follow-up: Real-time communication

with candidates and interviewers, timely respond to temporary adjustment needs

of both parties (such as time changes, process changes), record interview

progress, and feedback abnormal situations (such as candidate being late,

absent, interviewer unable to attend temporarily, etc.) to TA members.

4.      

Post-interview Follow-up: Collect interview

evaluation forms from interviewers in a timely manner, sort out interview

results (pass/eliminate/second interview), and send them to TA members; update

the candidate's interview status in the recruitment system and send

notifications of candidate interview results (second interview arrangement or

elimination notice).

(II) Recruitment-related Document Management

1.      

Responsible for sorting out, inputting, filing and

keeping recruitment documents, including but not limited to: filing candidate

resumes, summarizing interview evaluation forms, recruitment process records,

preliminary sorting of employment-related documents, retention of relevant

materials of resigned candidates, etc.

2.      

Assist TA members in the preliminary statistics and

sorting of recruitment data, such as the number of interviews, interview

attendance rate, second interview rate, etc., input into the designated form,

ensure accurate data and timely updates, and provide basic support for

recruitment analysis.

3.      

Maintain recruitment document templates (such as

interview evaluation forms, notification templates, etc.), update them in a

timely manner according to team needs to ensure standardized and unified

documents; regularly clean up expired documents and do a good job in document

classification to ensure convenient document retrieval and orderly management.

4.      

Cooperate with the company's document management

requirements to complete the electronic filing of recruitment-related documents

and the sorting of paper archives to ensure compliance and traceability of

archives.

(III) Daily Support for TA Team

1.      

Assist TA members in handling daily administrative

affairs, such as preparation of recruitment materials, reservation of interview

meeting rooms, coordination of interviewers' schedules, etc., to reduce the

transactional work burden of TA members.

2.      

Follow up on the subsequent communication and

connection with candidates (such as second interview reminders, document

supplement notifications, etc.), maintain a good candidate experience, and

establish a professional image of the company's recruitment.

3.      

Participate in the preliminary preparation of

recruitment-related meetings (such as sorting out meeting materials, recording

meeting minutes) and the follow-up and implementation of post-meeting matters.

4.      

Complete other temporary work assigned by the

leaders and members of the TA team to ensure the efficient implementation of

various support work.

III. Job Requirements

(I) Education and Major

•         

College degree or above, major in Administrative

Management, Human Resource Management, Secretarial Science or related fields is

preferred;

•         

1 year or more of relevant work experience in

administration, HR assistant or recruitment support is preferred; outstanding

fresh graduates can be considered as appropriate.

(II) Core Competencies

1.      

Communication and Coordination Ability: Good at

listening to needs, clear and organized expression, able to efficiently

coordinate candidates and interviewers, flexibly respond to temporary changes,

and have good empathy and service awareness.

2.      

Carefulness and Prudence: Sensitive to details such

as document sorting, data entry and process connection, able to effectively

avoid omissions and errors, and ensure the accurate implementation of various

work.

3.      

Strong Execution Ability: Able to quickly respond

to the needs of TA members, efficiently complete various transactional work, be

good at reasonably arranging work priorities, and ensure the timely and quality

completion of tasks.

4.      

Office Software Operation: Proficient in using

office software such as Excel (data entry, form statistics), Word (document

editing, typesetting), PowerPoint, etc.; experience in using recruitment

systems (such as Moka, etc.) is preferred.

5.      

Professionalism: Strong sense of responsibility,

steady and reliable, good sense of confidentiality (strictly keep sensitive

information such as candidate information and company recruitment plans),

proactive in work, and have team spirit.