Talent Acquisition Specialist

About Giga

Why join Giga

What you'll do

Where you'll work

What you'll do

Responsibilities

• Interview coordination
• Help schedule panel interviews, case study stages, and onsite visits across multiple time zones and calendars
• Build and send interview itineraries, prep materials, and calendar invites to candidates and interviewers
• Manage reschedules and cancellations quickly so no loop stalls
• Coordinate onsite logistics, including visitor access, travel, and expense reimbursement when needed
• Candidate experience
• Serve as the first point of contact for candidates from application through offer
• Send timely status updates, confirmations, and rejections using our Ashby email templates
• Track NDAs to candidates at the hiring manager stage and confirm they're signed before next steps
• Collect candidate feedback and flag ways to improve the process
• ATS and talent admin
• Keep Ashby clean and current: candidate stages, dispositions, scorecards, and job postings
• Chase outstanding interviewer scorecards so hiring decisions stay on schedule
• Post, update, and close job openings, and keep our internal recruiting tracker in sync with live postings
• Help process referral submissions and track referral bonus eligibility
• Offers and onboarding handoff
• Prepare offer letters and offer packets, route them for approval, and track signatures
• Run background check requests and track completion
• Hand off new hires to People Ops with complete, accurate paperwork
• Reporting and process
• Pull weekly pipeline and time-to-fill reports for the recruiting team and leadership
• Document coordination workflows and help standardize templates and checklists
• Support employer brand efforts, including career fairs and industry events
• We're looking for a Talent Acquisition Specialist to keep our hiring engine running smoothly. You'll own interview scheduling, candidate communication, and ATS hygiene so our recruiters and hiring managers can focus on finding and closing great talent.
• This is a high-volume, detail-heavy role. You'll be the person candidates hear from first and the person hiring managers rely on to keep every loop on track.
• This role is based out of our Houston office.
• As the Talent Acquisition Specialist, you'll be apart of the behind-the-scenes engine of our recruiting team. You'll support interview coordination and handle the admin details that keep hiring organized, accurate, and moving forward. That frees our recruiters and hiring managers to focus on finding and closing great talent. You'll also help shape a smooth, professional experience for every candidate.
• 1–3 years of experience in recruiting coordination, HR administration, or a similar high-volume admin role
• Hands-on experience with an applicant tracking system (Ashby, Lever, Greenhouse, or similar)
• Strong calendar management skills and comfort juggling 20+ active interview loops at once
• Clear, friendly written communication with candidates and senior stakeholders
• High attention to detail and a habit of closing loops without being reminded
• Discretion with confidential candidate and compensation information
• Experience supporting technical, construction, energy, or data center hiring
• Experience in a fast-growing startup or scale-up environment
• Familiarity with LinkedIn Recruiter and e-signature tools
• Comfort using AI tools to speed up admin work
• We value people who take ownership, raise risks early, communicate directly, and follow through. Incomplete information is part of the job. Make the best decision you can, document it, and adjust as the facts change. Move quickly on reversible decisions and take more care when security, safety, financial, employee, or customer risk is involved.

Required

Bonus points

How We Work

Benefits

• Subsidized health, dental, and vision insurance
• Equity (options) in a rapidly growing startup
• 401(k) with 4% employer match
• Unlimited PTO
• Parental leave
• Healthcare and Dependent Care Flexible Spending Accounts (FSA) or Health Savings Account (HSA)
• Commuter benefits, where applicable
• Opportunities to collaborate in person at periodic team and company on-sites

Equal Opportunity Employer Statement

Qualifications

• Hands-on experience with an applicant tracking system (Ashby, Lever, Greenhouse, or similar)
• Familiarity with LinkedIn Recruiter and e-signature tools